Administrative Coordinator

17 hours ago Be among the first 25 applicants Direct message the job poster from Russell Tobin Sr Associate - Sourcing @ Russell Tobin | B. Pharma Job Description Schedule management across multiple teams and disciplines Document management (develop, store, and update documentation) Track attendance and training; report related statistics Support the onboarding and offboarding process Participate in special projects as assigned by Advisors, Sr. Advisors, and Sr. Project Managers Develop and distribute internal and external communications Validate program documentation to ensure alignment with quality standards Develop and maintain operational processes and procedures Collaborate with a cross-functional team of technical experts Coordinate with senior-level management Provide logistical support: set up meetings, order food, equipment, and supplies Maintain inventory of facility issues, report them to the appropriate parties, and track resolution Required Skills / Attributes Strong schedule and project management across varied disciplines Proficiency in document management systems and version control Experience tracking training, attendance, and compiling statistical reports Familiarity with onboarding and offboarding workflows Ability to support and manage special projects under direction of senior staff Excellent written and verbal communication skills Detail-oriented with strong documentation quality assurance Proven ability to develop and refine processes and procedures Team player with a collaborative mindset Comfortable interfacing with senior management Operational support experience (e.g., meetings, catering, equipment procurement) Organized with facility management awareness and issue tracking Desired Skills / Attributes (Same as required – reinforces importance) All required skills are also considered desirable, emphasizing the need for a well-rounded and proactive individual. Pay Range $25.73/hr. to $31.80hr Seniority level Seniority level Associate Employment type Employment type Contract Job function Job function Administrative, Management, and Customer Service Industries Office Administration Referrals increase your chances of interviewing at Russell Tobin by 2x Sign in to set job alerts for “Administrative Coordinator” roles. Commerce, CA $120,000.00-$130,000.00 1 day ago Executive Personal Assistant & Office Administrator Orange County, CA $70,000.00-$80,000.00 1 week ago Executive Assistant to VP of Store Development Orange, CA $100,000.00-$120,000.00 5 days ago Executive Assistant to the Executive Director, The Fairplex Learning and Development Center We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Russell Tobin