Administrative Specialist

Job Description

Job Description

Administrative Intern

This position is responsible for office administrative operations and assisting other team projects. Administrative operations include, but are not limited to, general clerical tasks, office property and supply management, documentation management, and internal system administration. It also serves as a backup role for other team functions.

Major Job Duties:

Responsible for the daily management of the company office, including material procurement, facility maintenance, environmental sanitation, and property support.

Assist in organizing and arranging meetings/trainings, including writing meeting minutes, booking meeting rooms, preparing materials, and testing equipment.

Responsible for the company's office expenses, including purchasing, payment, installation, maintenance, and updates, to ensure the office's regular operation.

Responsible for supplier management, communication, and relationship maintenance.

Handle the company's secretarial work, including document organization, file archiving, seal management, and handling of mail and parcels.

Ensure the company's administrative management and support comply with relevant laws, regulations, and compliance requirements.

Provide administrative support to company employees, including booking flights and hotels, processing visa applications, and processing reimbursement reports.

Maintain, remind, and urge the company's shared task list.

Collect and remind the company's departments' weekly reports.

Support administrative-related tasks within the Americas region for other national companies.

Other responsibilities assigned by supervisor

Minimum Qualification

Bachelor’s degree

Strong organizational skills and attention to detail.

Outstanding verbal and written communication skills.

Multitasking and analytical skills.

Complete fluency in English and Mandarin Chinese is required.

We negotiate rewards based on experience and relevance and offer a competitive benefits plan.

CUA is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status, or disability.