Payroll Tax Specialist

Prodriven Global BrandsProDriven Global Brands are the professional's choice, offering market leading products and brands on job sites worldwide. They focus on end users' needs and deliver exceptional customer experience, ensuring ease of use, productivity, durability, and safety.OverviewThis position manages and ensures the accuracy of all payroll tax and payroll accounting activities, including compliance with federal, state, local, and Canadian tax regulations. The role involves preparing, analyzing, and reconciling payroll tax reports, balancing general ledger accounts in JD Edwards and UKG Pro, handling complex payroll tax issues, and supporting the company's overall payroll tax and accounting strategy. The ideal candidate will have strong experience in UKG Pro, payroll tax & accounting, and advanced Excel skills (including Pivot Tables and VLOOKUPs).ResponsibilitiesTax Compliance & FilingsEnsure timely and accurate payroll tax filings across federal, state, and local jurisdictionsStay current on U.S. payroll tax regulations and maintain ongoing complianceReconcile payroll tax withholdings and deposits to ensure accurate reporting and remittanceLead quarter-end and year-end payroll tax activities, including filings, adjustments, and balancingPayroll Accounting & General LedgerOwn payroll-related GL activity within UKG Pro, including balancing and maintaining accounts after each payrollEnsure payroll journals accurately reflect wages, taxes, and benefit liabilitiesReconcile payroll entries to the general ledger and partner with Finance to resolve discrepanciesPrepare and validate payroll accounting reports and maintain system structures (locations, account mappings)Performs other duties as assigned within the scope of responsibilities and requirements of the jobPerforms Essential Job Functions and Duties with or without reasonable accommodationAudit, Reporting & ControlsPrepare payroll tax and accounting reports for audits and regulatory filingsSupport audits including 401(k) and workers' compensationRespond to auditor and agency inquiries with accurate, timely documentationPerform reconciliations across payroll registers, tax filings, and financial statementsIssue Resolution & ExpertiseInvestigate and resolve complex payroll tax discrepancies across multi-state jurisdictionsManage escalations and high-risk compliance issuesServe as a subject matter expert for payroll tax, multi-state compliance, and payroll adjustmentsLead guided and standard adjustment processes within UKG ProAnalysis, Systems & Process ImprovementAnalyze payroll and tax data to identify discrepancies, trends, and compliance risksLead process improvements and system enhancements focused on automation, accuracy, and scalabilityMaintain documentation for payroll tax and accounting processes, including reconciliation proceduresPartner with Accounting and IT to strengthen payroll-to-GL integration and data accuracyVendor Management & Multi-State CompliancePartner with external vendors (UKG, Ceridian Dayforce) to ensure accurate tax filing and reportingManage relationships with tax authorities and auditors to resolve issues efficientlyEnsure proper setup and maintenance of tax codes and withholdingsHandle complex multi-state scenarios, including non-resident taxation and reciprocal agreementsPerforms other duties as assigned within the scope of responsibilities and requirements of the jobPerforms Essential Job Functions and Duties with or without reasonable accommodationQualificationsEducation, Licenses, and CertificationsAssociate's degree in accounting, finance or related field preferred or equivalent work experience requiredYears of Experience and Knowledge5 ~ 7 years of payroll tax and payroll accounting experience required including multi-state and Canadian payroll.Skills and AbilitiesStrong Excel skills (Pivot Tables, VLOOKUPs, Business Intelligence, data validation, and analysis).Strong understanding of payroll tax and accounting principles and general ledger reconciliation.Experience leading quarter-end and year-end tax close activities.Excellent attention to detail, analytical thinking, and problem-solving skills.Ability to manage multiple priorities in a fast-paced environmentTravel Requirements0% ~ 10% travel domestically requiredEEO StatementProDriven Global Brands is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. ProDriven Global Brands is an equal opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants to ProDriven Global Brands are considered for employment without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status or any other protected characteristic. ProDriven Global Brands will not tolerate discrimination or harassment of any kind based on these characteristics.