Hearing Coordinator

Job Description

Job Description

Description:

Padgett Law Group (PLG) is an elite, full service creditors' rights law firm with practices in Florida, Georgia, Tennessee, Arkansas, Texas, Ohio, Indiana, Pennsylvania, Mississippi, Alabama, New Jersey, Kentucky, and Illinois. Additionally, PLG offers national bankruptcy, replevin, and loss mitigation services. The firm’s practice provides exclusive representation to institutional clients such as lenders, mortgage servicers, credit unions, banks, hedge funds, investors and other financial services industry stakeholders. Leveraging technology in our partnerships with forward-thinking clients gives PLG the ability to focus on the aggressive management and processing of delinquent or under performing loans, providing our clients with an edge when curing or resolving these complex legal matters. In 2019, PLG was recognized by The M Report, a leading default services industry publication, as a Top 25 Company to Work For.

At Padgett Law Group, our mission is simple: to attract and retain the most talented individuals within our industry while delivering high-quality legal services to our clients. We understand our crucial role as our clients strive to provide an ethical and empathetic experience. We contribute to that through our long-standing and recognizable firm culture that is visible during every interaction with PLG—and amongst ourselves. At PLG, we stand on our decades-long tradition of merit, respect, hard work, and excellent results, and we use that foundation for every service we provide. As a firm, we believe that our mission can only be truly realized through investment in our core values of People, Precision, and Performance.

At Padgett Law Group, we're not just looking for talented employees to join our growing team. We're looking for leaders who cultivate those around them and contribute to our path forward; we're looking for individuals who appreciate our culture and commit to our shared goals; we're looking for people who want to be more than employees, processors, or paper pushers.

Our vision is to build the most compelling law firm that is home to the industry’s best talent, as we are today and as we grow in the future.

What’s in it for you? Padgett Law Group believes in investing in our employees and ensuring that they have all the resources necessary to succeed - including a competitive, comprehensive, and valuable benefits package. As a full-time PLG employee, you will receive:

•4 weeks of PTO from day one (which increases with tenure)

•Paid Parental and Grandparent Leave

•7 Paid Company Holidays and your birthday off every year

•Full suite of healthcare insurance options including health, dental, vision, STD, LTD, Accident, Critical Illness, Voluntary Life and AD&D coverage, and more

•Company-covered Term Life Insurance, AD&D Insurance, and Employee Assistance Program

•401k (with company match)

•Extensive Training and Development Opportunities

•Flexible work schedules including in-office, hybrid, and remote working capabilities

And more!

Position Summary

The Hearings Coordinator – Florida Foreclosure is responsible for coordinating, scheduling, and tracking foreclosure related hearings in a fast paced, high volume environment to ensure accuracy, efficiency, and compliance with all client, court, state, and federal requirements. This role supports the foreclosure department’s daily operations by managing hearing calendars, preparing and filing hearing related documents, coordinating with internal teams, and ensuring timely file progression. The Hearings Coordinator plays a key role in maintaining service quality, meeting deadlines, and adhering to performance standards.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Hearing Coordination and Case Management

• Coordinate and schedule foreclosure hearings throughout the state of Florida in accordance with court procedures, judicial preferences, and client guidelines.

• Process and manage hearing related tasks accurately while supporting timely case progression in a high volume workflow.

• Track hearing dates, outcomes, and next steps to ensure files move forward without delay.

Document Preparation and Filing

• Prepare, review, and file hearing related pleadings, notices, and proposed orders, ensuring accuracy and completeness.

• Ensure all filings comply with Florida statutes, court rules, firm procedures, and client requirements.

Data Entry and Tracking

• Input and maintain accurate hearing and case data in case management systems.

• Update records in real time to reflect hearing activity, outcomes, and deadlines.

Internal Coordination and Communication

• Collaborate with attorneys, paralegals, supervisors, and managers to ensure hearing readiness and efficient workflow.

• Coordinate with courts, judicial assistants, and vendors regarding scheduling, cancellations, continuances, or rescheduling as needed.

Client Communication and Reporting

• Communicate professionally and promptly with clients to provide hearing updates, respond to inquiries, and resolve issues as required.

• Assist with generating reports related to hearing status, timelines, and key performance metrics upon request.

Compliance and Quality Control

• Follow established procedures and compliance guidelines to ensure adherence to client, court, state, and federal requirements.

• Identify potential issues, conflicts, or delays and escalate appropriately to management or counsel.

Deadline and Calendar Management

• Manage and prioritize a high volume of hearings and deadlines while maintaining accuracy and attention to detail.

• Ensure all hearing related tasks and filings are completed within required timeframes to avoid delays and maintain client satisfaction.

Process Improvement and Team Support

• Identify opportunities to enhance hearing coordination workflows and improve efficiency.

• Assist with training new team members by sharing knowledge and best practices as needed.

Minimum Qualifications (Knowledge, Skills, and Abilities)

•Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

•Experience: Minimum of 2 years of experience in foreclosure, mortgage servicing, or a related legal field.

•Knowledge: Familiarity with foreclosure processes, legal terminology, and state-specific requirements.

•Skills:

oStrong organizational and time management skills.

oAttention to detail and accuracy in all tasks.

oEffective communication skills, both written and verbal.

oProficiency in Microsoft Office Suite (Excel, Word, Outlook) and both firm and client case management systems.

oAbility to follow procedures and meet deadlines consistently.

•Abilities:

oAbility to manage a high volume of work in a fast-paced environment.

oAbility to maintain confidentiality and handle sensitive information.

oAbility to problem-solve and escalate issues appropriately.

oAbility to work independently and collaboratively within a team.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

•Prolonged time sitting at a desk typing, using, and looking at a computer.