Administrative Assistant

We are hiring for:
Administrative Assistant
Type:
Regular

If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!


Assists the Office Manager in setup and maintenance of medical and personnel records for a single business location. Provides all program personnel with clerical assistance (BHC, VR, Therapy): type with speed and accuracy using correct grammar, punctuation, and spelling. Greets the public pleasantly, resolves problem situations, is resourceful in gathering and giving program information and answers routine inquiries independently. Utilizes proper and effective office practices and procedures. Provides clerical support to the program staff and to effectively utilize office equipment. Individual contributor that relies on direction and explanation from a supervisor.


Education, Licensure, and Experience required for the position include:
Requires a High School Diploma or GED and one year of related experience.


Physical requirements to perform essential functions of the job included:
Regularly required to lift 10 lbs. Must be able to lift a minimum of 15 lbs. Must be able to pull a minimum of 10 lbs. Must be able to squat, kneel, crawl, crouch, climb, and stoop. Must be able to regularly use hands to finger, handle, or feel objects, tools, or controls. Required to regularly stand and walk. Must be able to demonstrate proficiency in CPR from the floor level requiring to work on hands, knees, bending, standing and lifting. Vision requirements include close vision, distance vision, and peripheral vision. Must be able to talk and hear.
Assists the Office Manager in setup and maintenance of medical and personnel records for a single business location. Provides all program personnel with clerical assistance. Greets the public pleasantly, resolves problem situations, is resourceful in gathering and giving program information and answers routine inquiries independently. Utilizes proper and effective office practices and procedures. Provides clerical support to the program staff and to effectively utilize office equipment. Individual contributor that relies on direction and explanation from a supervisor.


Job Responsibilities

• Assisting the analysis of the unit's financial performance, through the development, processing, and analysis of performance reports, preparation of budget and ensuing analysis of monthly financial reports.
• Coordinating closely with department heads to establish and monitor systems that provide service user or employee information
• Providing general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed
• Performing general office duties including: typing documents, forms and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed
• Providing training and technical support to staff, reviewing, approving, and entering all time sheets and expense report submissions
• Recruiting, interviewing and making recommendations for hiring of candidates, maintaining and reviewing local personnel files

Successful candidates of the Administrative Assistant role are able to handle multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively.

Pre-employment screening:

• Complete criminal background
• Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)
• Drug testing
• Education verification and other credentialing based on position requirements.
• Proof of employment history or references (if required)
• Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.

We offer the following benefits to employees:

• Payactiv: early access to the money you've earned from hours you've already worked, before payday!
• Employee perks and discount program : to help you save money!
• Paid Time Off (full-time employees only)
• Health/Insurance (full-time employees only)
• 401(k) retirement savings program
• Wellbeing Programs: Physical, Emotional and Financial
• Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
• Training: Free CPR, first aid, and job-specific training opportunities

*contract/contingent workers and interns do not qualify for any of the above benefits

EEO Statement RHA is an equal opportunity employer. In addition, we provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you are an individual with a disability and need a reasonable accommodation to participate in the application process, please contact our solutions center.

About RHA:

At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes.

For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey.

If you are ready to make a difference in the lives of people we serve and support apply to join the team today.