Payroll Administrator

Position Summary The Payroll Administrator supports accurate, timely, secure, and compliant payroll processing for assigned employee populations. This role reviews payroll inputs, employee data, time and attendance records, deductions, taxes, direct deposits, and payroll reports; performs reconciliations; resolves employee questions; maintains documentation; and provides administrative support for quarter-end, year-end, audits, and process improvements. The position works closely with Human Resources, Finance, managers, employees, payroll vendors, tax providers, and benefit partners to protect data integrity and deliver reliable payroll service.

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Essential Duties and Responsibilities

Payroll Processing and Administration

• Prepare, enter, review, and validate payroll data for regular, off-cycle, correction, bonus, commission, and final payrolls within established deadlines.

• Review time and attendance records, new hires, terminations, transfers, pay changes, retroactive adjustments, paid time off, earnings, deductions, and direct-deposit information for completeness and accuracy.

• Process or support garnishments, child support orders, levies, benefit deductions, retirement contributions, and other authorized payroll deductions.

• Maintain payroll calendars, checklists, approval records, processing documentation, and employee payroll files in accordance with company requirements.

• Coordinate payroll funding information, pay statements, bank files, and vendor transmissions as assigned; escalate exceptions promptly.

Reconciliation, Reporting and Controls

• Reconcile payroll registers, employee deductions, tax reports, direct deposits, benefit interfaces, retirement contributions, and payroll-related general ledger outputs.

• Identify variances, research root causes, document corrections, and follow issues through resolution before or after payroll close, as appropriate. Ideal Tridon Group |

• Prepare recurring and ad hoc payroll reports for Human Resources, Finance, Operations, auditors, and leadership while applying appropriate confidentiality controls.

• Support quarter-end and year-end balancing, Forms W-2, amendments, tax notices, audit requests, and employee communications.

• Follow established segregation-of-duties, approval, access, record-retention, and data-privacy controls; report suspected errors or control concerns immediately.

Employee and Stakeholder Service

• Respond to employee and manager questions regarding pay, time records, deductions, taxes, direct deposit, and payroll procedures with accuracy, professionalism, and appropriate discretion.

• Partner with Human Resources and benefits representatives to resolve deduction, eligibility, leave, and status-change discrepancies affecting payroll.

• Coordinate with payroll, tax, banking, benefit, and timekeeping vendors to research cases, monitor service issues, and validate corrections.

• Communicate payroll deadlines, required documentation, and issue status clearly to employees, managers, and internal partners. Systems, Data and Process Improvement

• Maintain accurate employee payroll data within the HRIS, payroll, and timekeeping systems and support approved system updates, testing, integrations, and file feeds.

• Perform routine audits of employee records, pay rates, tax setup, deductions, bank information, and system outputs; correct approved discrepancies.

• Maintain standard operating procedures, desk guides, backup documentation, and training materials for assigned payroll activities.

• Recommend practical improvements that increase accuracy, timeliness, documentation, automation, employee service, and audit readiness. xhyhwjd

• Serve as a trained backup for designated payroll responsibilities and perform other related duties or special projects as assigned.