Talent Acquisition Coordinator

Company Description

CREATIVITY IS OUR SUPERPOWER. It's our heritage and it's also our future. Because we don't just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard-when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Team:

At the heart of our company, the Global People & Culture (P&C) team partners with employees across the business to deliver a meaningful, end-to-end employee experience. We live our values every day and are committed to creating a workplace where everyone feels they truly belong. As part of our team, you'll be encouraged to challenge the status quo, bring fresh, progressive thinking, and help drive impactful change. With a presence in over 30 countries and supporting more than 30,000 employees globally, our work has real scale and influence. We're passionate about building an environment that amplifies purpose, passion, and play in every aspect of the employee experience. We value meaningful work, personalized career growth, and the opportunity to shape a world-class People & Culture organization.

Everyday, our Global People & Culture team role models the following strategic pillars:

• Performance and Growth: Attract and retain the best of the best. Support and inspire them to grow and contribute at the highest level
• Leadership Development: Cultivate skills and capabilities that make exceptional, innovative leaders
• Total Rewards: Reward and incentivize our people when and how it matters
• People Systems: Create integrated systems and processes that are intuitive and effective, and that yield actionable insights, designed with our people at the center
• Operational Excellence: Execute with excellence, fostering a culture of collaboration while empowering our people

Job Description

The Opportunity:

Mattel is searching for a Talent Acquisition (Recruitment) Coordinator in El Segundo, CA. This is an exciting opportunity for someone who is passionate about Human Resources, Talent Acquisition, and delivering exceptional service. As a Talent Acquisition Coordinator, you will play a key role in creating a seamless candidate experience while supporting the recruitment efforts that help bring top talent to Mattel.
In this fast-paced, collaborative, and engaging environment, you will partner with a diverse group of stakeholders, including candidates, recruiters, hiring managers, executives, administrative professionals, and HR partners. No two days are the same, offering the opportunity to build meaningful relationships, develop recruiting operations expertise, and make a direct impact on the success of our hiring efforts.
If you are highly organized, thrive on problem-solving, and enjoy working with people, this role offers an excellent opportunity to grow your career while gaining firsthand experience with a world-class Talent Acquisition team at one of the world's most iconic, purpose-driven companies. Join us in helping empower generations to explore the wonder of childhood by attracting and hiring exceptional talent to Mattel.

What Your Impact Will Be:

• Coordinate and execute end-to-end hiring processes across North America in partnership with Talent Acquisition Partners and hiring teams.

• Manage interview scheduling and logistics, partnering closely with recruiters, hiring managers, executive assistants, and candidates to ensure a seamless interview experience.

• Proactively resolve scheduling conflicts and coordinate timely interview arrangements across multiple stakeholders and time zones.

• Schedule onsite, phone, and virtual interviews while balancing candidate and interviewer availability.

• Generate, distribute, and track offer letters using Adobe Sign, ensuring all documentation is completed accurately and on time.

• Initiate and monitor pre-employment background checks, providing status updates and escalating issues to recruiters and HR partners as needed.

• Coordinate immigration and visa-related requests with external vendors and support permanent residency recruitment posting and screening requirements.

• Conduct I-9 compliance reviews and audits for new hires, ensuring adherence to company policies and regulatory requirements.

• Welcome and assist candidates during onsite interviews, helping create a positive and engaging candidate experience.

• Arrange candidate travel and related logistics for onsite interviews and hiring events.

• Support onboarding activities, including new hire coordination and Week of Play programming for the El Segundo campus.

• Serve as a key point of contact for seasonal hiring initiatives, distribution center peak hiring, and other high-volume recruiting projects.

• Maintain accurate candidate and requisition data within applicant tracking systems and other recruiting tools.

• Support continuous improvement initiatives and contribute to additional Talent Acquisition projects and programs as assigned.

Internship Program Coordination & Operations

• Serve as the primary operational point of contact for the internship program, ensuring a seamless experience for interns, managers, and cross-functional partners.

• Coordinate end-to-end internship logistics, including offer administration, onboarding, orientation, program communications, and offboarding activities.

• Partner with recruiters, hiring managers, HR, and business leaders to support internship hiring and program execution.

• Manage internship program timelines, key milestones, and communications to ensure a consistent and engaging intern experience.

• Coordinate intern events, learning sessions, networking opportunities, volunteer activities, and executive speaker series.

• Track and maintain internship program data, including start dates, conversion processes, and program metrics.

• Develop and distribute communications, resources, and program materials for interns and managers.

• Partner with recruiters and business stakeholders to support campus hiring initiatives and talent pipeline development.

• Manage vendor relationships, budgets, purchase orders, and event logistics related to internship programming, as applicable.

• Drive continuous improvement of internship operations, processes, and documentation to ensure a best-in-class program experience.

Qualifications

What We're Looking For:

• 1+ years of experience in an administrative, human resources, recruiting, or related support role requiring strong attention to detail, organization, and problem-solving skills.

• Experience managing high-volume interview scheduling and complex calendars using applicant tracking systems (ATS), Outlook, or similar scheduling tools.

• Proficiency in Microsoft Office Suite, including Excel, with the ability to create and maintain spreadsheets, track data, and generate basic reports.

• Proven ability to effectively prioritize, multitask, and manage competing deadlines in a fast-paced environment.

• Experience handling sensitive and confidential information, including compensation data, employee records, and other human resources documentation, with a high degree of discretion and professionalism.

• Strong written and verbal communication skills, with a customer-service mindset and the ability to build positive relationships with candidates, hiring managers, and cross-functional partners.

• Demonstrated ability to drive processes forward, anticipate needs, and proactively identify and resolve issues.

• Highly organized and detail-oriented, with a commitment to delivering an exceptional candidate and stakeholder experience.

Desired skills:

• Experience working with Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS), such as Workday and SmartRecruiters, is preferred.

• Familiarity with recruitment operations processes, including offer letter administration, background checks, and onboarding coordination. Experience with tools such as First Advantage, Adobe Sign, Microsoft Teams, and Zoom is a plus.

• Professional, confident, and approachable presence with a strong commitment to delivering exceptional candidate and stakeholder experiences.

• Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

• Demonstrated ability to influence and lead processes through collaboration, accountability, and proactive follow-through.

• Strong analytical and critical thinking skills with the ability to assess situations, identify opportunities, and recommend solutions.

• Excellent communication and interpersonal skills, with the ability to effectively collaborate with employees and leaders at all levels of the organization.

• Self-motivated and resourceful, with the ability to work independently while also contributing as a collaborative team member.

• Creative problem-solver who can anticipate challenges, think strategically, and implement effective solutions.

• Strong time management skills with the ability to prioritize competing demands and consistently meet deadlines.

• Effective communicator across multiple channels, including email, phone, video conferencing, and in-person interactions.

• Process-improvement mindset with a focus on operational excellence, efficiency, and continuous enhancement of the candidate experience.

• Demonstrates a growth mindset by embracing new challenges, remaining curious, seeking feedback, and continuously learning and developing.

*The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate's work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.


Additional Information

Don't meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!

How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Our Approach to Flexible Work:
We embrace a flexible work model designed to empower a culture of growth, optimism, and wellbeing, where every employee can reach their full potential. Combining purposeful in-person collaboration with flexibility, our focus is to optimize performance and drive connection for moments that matter.

Who We Are:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world's leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel's award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

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Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy

Videos To Watch