Executive Assistant

Executive Assistant

For more than 100 years, Modine has solved the toughest thermal management challenges for mission-critical applications. Our purpose of Engineering a Cleaner, Healthier World™ means we are always evolving our portfolio of technologies to provide the latest heating, cooling, and ventilation solutions. Through the hard work of more than 11,000 employees worldwide, our Climate Solutions and Performance Technologies segments advance our purpose with systems that improve air quality, reduce energy and water consumption, lower harmful emissions, enable cleaner running vehicles, and use environmentally friendly refrigerants.

Position Description

The Executive Assistant is responsible for providing administrative support to executives and senior management. This role serves as a critical contributor to enhancing organizational efficiency by proactively supporting executive operations and streamlining administrative processes. This person will manage calendars, coordinate meetings and events, manage travel arrangements and expense reports, prepare reports and presentations, and handle confidential information with utmost discretion.

Key Responsibilities

• Provides non-routine project-based and administrative support to Vice Presidents, handling high volume of competing requests (via multiple clients) that require professional discernment on appropriate urgency/prioritization to complete.
• Provide extensive calendar support.
• Coordinates, schedules, and manages travel, meetings, seminars series, speaking engagements and conferences for internal and external audiences.
• Initiates and continuously improves administrative procedures for manager/department.
• Prepares and processes departmental paperwork, including non-routine correspondence, expense reports, complex presentations, contracts, and detailed reports.
• Independently writes communications while also reviewing and editing departmental documents for grammar, style and formatting.
• Document and maintain group processes, procedures and programs relating to contracts and employee onboarding.

Required Education & Qualifications

• Associate's Degree or equivalent experience, Bachelor's degree a plus.
• Minimum of 5 years of administrative experience, experience as a Senior Administrative Assistant.
• Advanced working knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as SharePoint and/or OneDrive for Office 365).
• Experience with procurement, budgeting and/or project management software tools like SAP.
• Experience in 80/20 businesses, manufacturing, and/or global corporate headquarters a plus.
• Administrative certification is a plus (ACEA, CAP, CMP).

Why Choose Modine?

Health & Well-being

• Day One Competitive health, dental & vision insurance coverage
• Employee Assistance Program
• After 90 days of continuous employment Maternity Leave (12 weeks at 100% pay)
• 8 weeks of short term disability leave paid at 100%
• 4 weeks of paid parental leave paid at 100%
• Paternity Leave (4 weeks at 100% pay)

Financial Benefits

• 401k Retirement plan and company paid match
• Life Insurance
• Health Savings Account (HSA) with employer contribution
• Flexible Spending Accounts (FSA)
• Short Term Disability (company paid)
• Long Term Disability

Work-Life Balance

• Competitive time-off policies
• Tuition Reimbursement

Modine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.