Administrative Assistant

Benefits:

401(k)

Company parties

Competitive salary

Flexible schedule

Paid time off

Position Summary

PSI is seeking a highly organized, professional, and proactive Administrative Assistant to provide executive-level support to the President. This role serves as a key point of contact for internal staff, clients, subcontractors, vendors, and business partners while helping ensure the efficient operation of the executive office.

The ideal candidate will have exceptional organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

Manage the President's calendar, appointments, meetings, and travel arrangements.

Screen and direct phone calls, emails, and correspondence.

Prepare reports, presentations, meeting agendas, and professional communications.

Coordinate meetings with clients, vendors, subcontractors, and company leadership.

Maintain confidential business and personnel information with discretion.

Assist with project documentation, contracts, proposals, and bid packages.

Track deadlines and ensure timely completion of administrative tasks.

Organize and maintain physical and digital filing systems.

Support special projects and company initiatives as assigned.

Coordinate company events, executive meetings, and office activities.

Handle incoming visitors and provide a professional first impression of the company.

Assist with expense reporting, invoice approvals, and other administrative processes.

Qualifications

Required

High school diploma or equivalent.

3+ years of administrative or executive assistant experience.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Excellent written and verbal communication skills.

Strong organizational and time-management abilities.

Ability to handle confidential information with professionalism.

Experience managing multiple priorities with minimal supervision.

Preferred

Associate's or Bachelor's degree in Business Administration or a related field.

Experience in the construction, engineering, or contracting industry.

Familiarity with project management software, construction documentation, and contract administration.

Experience supporting C-level executives or company owners.

Skills & Competencies

Exceptional attention to detail

Professional demeanor and customer service skills

Strong problem-solving abilities

Initiative and adaptability

Ability to work effectively under deadlines

Strong interpersonal skills

Dependability and accountability

Compensation & Benefits

Competitive salary based on experience

Paid time off and holidays

401(k) with company match

Professional development opportunities

Supportive team-oriented work environment