Human Resources Coordinator

Job Description

Job Description

Human Resources Coordinator

LOCATION: Rocky Boy, Montana

Wage: $23.32 - $28.43 DOE

STATUS: Full-Time, Non-exempt

Veterans Preference

American Indian Preference

Closing Date: Open until filled

The Great Plains Veterans Services Center (GPVSC) was established on June 24, 2015, and recognized as a 501(c)(3) organization in February of 2016. The GPVSC is headquartered on the Rocky Boy's Indian Reservation in North Central Montana. The GPVSC established the Veterans Support Services (VSS) program in January 2017. The purpose of this program is to provide Veterans with access to all VA benefits they have earned; assist unemployed Veterans in becoming self-sufficient by transitioning them into the workforce; support homeless Veterans or at-risk for homelessness in attaining and maintaining housing; provide mental health and suicide prevention support; and provide case management to assist Veterans in overall quality of life needs. The VSS program’s service area includes three Indian Reservations and five rural Montana counties. In 2020, the GPVSC began operating its Veterans Transportation Services (VTS) program. This program provides transportation services to rural Montana Veterans for VA and VA-referred appointments. The VTS program’s service area includes six Indian Reservations and 45 rural Montana counties.

JOB OVERVIEW:

At the direction of the Executive Director, the Human Resources Coordinator supports GPVSC’s human resources functions across all sites. This is a non-supervisory position that provides administrative and operational HR support, including recruitment coordination, onboarding administration, personnel recordkeeping, compliance tracking, document control, and HR-related administrative processes. The HR Coordinator works in a manner that supports GPVSC's mission and helps ensure that organizational procedures and standards are maintained in accordance with federal, tribal, and state laws and regulations, as well as organizational policy.

DUTIES and RESPONSIBILITIES:

• Coordinate approved job postings, applicant materials, interview scheduling, hiring documentation, and recruitment tracking.
• Support pre-employment steps and onboarding logistics, including required forms, screenings, clearances, orientation, system access coordination, and file completion.
• Maintain accurate, organized, secure, and confidential employee personnel files and HR records in accordance with policy and record-retention requirements.
• Track documentation associated with onboarding, status changes, training, compliance requirements, and separation processes; prepare administrative reports as directed.
• Maintain approved HR forms, templates, policies, procedures, and document-control records and help ensure staff have access to current versions.
• Coordinate scheduling and documentation for required screenings, drug and alcohol testing processes, and other compliance activities as directed.
• Provide administrative support to managers and staff by routing forms, scheduling activities, tracking completion, and providing basic guidance on approved HR processes.
• Coordinate logistics for organization-wide staff training, including presenters, venue, food, technology, purchasing, payment support, attendance, and records.
• Coordinate with the Executive Director and external HR consultant and promptly escalate employee-relations concerns, investigations, disciplinary matters, and other sensitive HR risks.
• Perform other duties as assigned in support of GPVSC's mission and organizational needs.

KNOWLEDGE SKILLS and ABILITIES

• Proficiency in Microsoft Office and collaboration tools, with the ability to learn organization-approved HR, recruitment, timekeeping, and recordkeeping systems.
• Strong organization, attention to detail, follow-through, customer service, written communication, and record-management skills.
• Ability to maintain confidentiality, neutrality, professional boundaries, and a calm and respectful demeanor while managing frequent interruptions and competing priorities.

MINIMUM QUALIFICATIONS

• Two (2) years of experience providing administrative/office support in a professional setting requiring computer use and handling confidential information; or two (2) years of college education.
• Any combination of experience and training that provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work will be considered on a case-by-case basis.
• Preferred: Experience in nonprofit or mission-driven organizations; experience working with Native/Tribal communities; Veteran status or military-family experience.

PHYSICAL DEMANDS and WORKING CONDITIONS

• Work performed primarily on a computer for extended periods.
• Frequent communication with staff and managers by phone, email, and in-person.
• Occasional local travel may be required.

ADDITIONAL INFORMATION

• Must hold a valid Montana driver's license and successfully complete a driver's history check.
• Benefits include SEP retirement plan, paid time off and holidays, dental, vision, accident, short-term and long-term disability and life insurance.
• Successful applicants are subject to drug testing and background checks.

POLICY and COMPLIANCE STATEMENTS
Great Plains Veterans Services Center is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected Veteran status, or any other status protected by applicable law.