Event Coordinator - Wall Street Hotel

JF Restaurants is a New York City-based hospitality group led by Michelin-starred Chef and Restaurateur John Fraser. The Wall Street Hotel is looking for a Event Coordinator to serve as the organizational backbone of our on-property events program. Working within a hotel-partnership environment where JF Restaurants manages all food and beverage event operations, you’ll own the systems, documentation, and logistical follow-through that hold the program together. The Event Coordinator will have daily, hands‑on involvement in every stage of event operations and the fluency that everything above this role depends on. Coordinators who invest seriously here are well-positioned for advancement to Event Operations Manager within two to three years. What You’ll Do Maintain Tripleseat as the property’s primary event system of record — managing inquiries, event records, BEOs, and post-event close-out documentation. Draft and distribute BEOs for assigned events, incorporating all F&B requirements, timing, setup specifications, and special instructions. Manage pre-event vendor logistics — confirming bookings, tracking deliveries, coordinating rentals, florals, and AV, and flagging gaps to the Event Operations Manager in advance. Support client communication during the planning phase — sending follow-ups, tracking approvals, assisting with tastings and site visits, and escalating anything requiring senior judgment. Assist on the event floor with setup, guest check-in, timeline management, service coordination, and breakdown. Liaise with the Wall Street Hotel’s sales and planning team on shared logistics and guest communication, ensuring JF Restaurants Food & Beverage operations stay fully aligned with the hotel’s broader event program. What We’re Looking For 1–2 years in event coordination, hospitality operations, or a related administrative role — or a strong hospitality management background with meaningful internship or event experience. Organizational precision — someone who builds systems naturally, catches errors early, and never lets a deadline slip without flagging it. Proficiency in or ability to quickly learn Tripleseat or a comparable event management platform. Clear, professional written communication — this role drafts BEOs, client emails, and vendor confirmations that represent JFR externally. A genuine interest in events and hospitality as a career, not a transitional position. NYC Food Protection Certification required. Salary Range: $67,000 USD - $70,000 USD JF Restaurants is proud to be an Equal Opportunity Employer. This role offers a unique opportunity to contribute to a dynamic and growing team while making a meaningful impact on our company. If you meet the qualifications and are excited about this opportunity, we encourage you to apply and join our team! #J-18808-Ljbffr