Temporary, Part Time Administrative Assistant | Portland

Temporary Portland, Maine

• Location: Portland, Maine
• Type: Temporary
• Job #20821

Project Coordinator (Temporary, Part-Time)


Location: Hybrid (once trained)

Schedule: 16 hours per week (Tuesday & Wednesday, 8:00 AM-4:00 PM; flexible scheduling available)

Duration: June 2026 - November 2026

Compensation: $20.00 per hour

Position Overview


We are seeking a highly organized and detail-oriented Project Coordinator to provide administrative and operational support for a federally funded workforce development and education program. This temporary, part-time role will support program management, coordinate activities across multiple stakeholders, and ensure smooth day-to-day operations.


The ideal candidate is proactive, collaborative, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Project & Event Coordination

• Coordinate and schedule meetings, trainings, and program-related events.
• Support communication and collaboration among partners, stakeholders, and internal team members.
• Prepare meeting materials, agendas, and follow-up documentation as needed.

Financial & Administrative Support

• Process invoices, payments, purchase orders, and expense documentation.
• Track and reconcile program-related expenditures.
• Assist with financial recordkeeping and administrative reporting.

Travel Coordination

• Coordinate travel arrangements and approval processes for program staff.
• Manage travel documentation, reimbursements, and related administrative tasks.

Data Management & Recordkeeping

• Maintain accurate program records, tracking systems, databases, and activity logs.
• Ensure documentation is complete, organized, and compliant with program requirements.
• Generate reports and provide administrative support for program evaluation activities.

Operational Support

• Perform a variety of day-to-day administrative functions to support program operations.
• Assist with special projects and additional duties as assigned.

Qualifications

Required Skills & Experience

• Previous experience in project coordination, administrative support, program support, or office management.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines independently.
• Strong customer service and relationship-building skills.
• Professional and effective communication skills, both written and verbal.
• Demonstrated ability to collaborate with diverse teams and stakeholders.

Technical Skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience using Google Workspace (Docs, Sheets, Drive, Calendar).
• Comfortable learning and navigating new software systems and administrative platforms.

Preferred Qualifications

• Experience supporting grant-funded programs, educational initiatives, healthcare programs, nonprofit organizations, or workforce development projects.
• Familiarity with financial processing, invoice management, or budget tracking.

Why Join Us?

• Flexible hybrid work environment.
• Opportunity to contribute to a meaningful, community-focused program.
• Collaborative and supportive team culture.
• Valuable experience in project coordination, program administration, and stakeholder engagement.