Administrative Assistant II

Job Title: Administrative Assistant II Location: Trenton, NJ 08625 (Onsite) Job Type: Contract Experience: 2+ years in administrative roles Duration: 6 months Work Hours: Monday-Friday, 35 hours per week Job Overview Our client is seeking an Administrative Assistant II to support a government environmental division with a wide range of clerical and administrative functions. This is a fast-paced, team-oriented environment requiring strong organisational and communication skills. Key ResponsibilitiesAnswer and direct incoming phone calls to appropriate staff Handle incoming and outgoing mail and track documents for signature Maintain office supplies, filing systems, and records Organise meetings and manage scheduling Perform data entry and maintain tracking spreadsheets (inventory, monthly measures) Process Open Public Records Act (OPRA) requests Assist with travel preparation, reimbursements, and purchase card processing Provide phone coverage and administrative support across multiple bureaus as needed Post and distribute department documents including notices of vacancies Required SkillsHigh School diploma or GED required 2+ years of experience in an administrative or clerical role Proficiency in Microsoft Office, MS Access, Adobe, and Excel Strong data entry and document tracking skills Effective communication and time management abilities Preferred SkillsExperience with OPRA requests Familiarity with government or public sector environments Strong multitasking and organisational skills Location & Work Model Onsite - 401 E. State Street, Trenton, NJ 08625. Business casual dress code. Equipment provided (computer, phone, printers). Engagement Details 6-month contract, 35 hours per week. Interviews conducted virtually via Microsoft Teams. Inficare