Secretary

Secretary – Department Director Waxahachie ISD Teaching, Learning, & Innovation Dept, Waxahachie, Texas Job Details Job ID: 5824492 Application Deadline: Aug 15, 2026 11:59 PM (Central Standard Time) Posted: Jul 09, 2026 5:00 AM (UTC) Starting Date: Immediately Duty Days: 226 Reports to: Director Pay Grade: 5 Dept/School: As Assigned Pay Schedule: Paraprofessional Wage/Hour: Non‑Exempt Date Revised: 2025 Position Type: Full‑Time Salary: $20.36 to $24.65 Per Hour Job Categories: Support Staff > Secretary Primary Purpose Under general supervision, organize and manage the routine office activities of an administrative department and provide clerical services to the department head and other staff members. Ensure efficient operation of department administrative office. Qualifications Education/Certification High School diploma or GED Special Knowledge / Skills Proficient typing, word processing, and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Demonstrate proficiency in handling matters of highly confidential nature Must possess personal qualities related to respect for the rights and confidentiality of others Experience One to three years’ secretarial experience, preferably in public education environment Major Responsibilities and Duties Records, Reports, and Correspondence Prepare written correspondence forms, schedules, or reports using personal computer. Prepare instructional materials, meeting agendas, communication as requested, using personal computer. Maintain a log of visitors to department Maintain department calendar of events Schedule meetings and appointments and maintain calendar for department head Reception and Phones Assist directors, staff, teachers, and parents as needed Receive incoming calls, take reliable messages, and route to appropriate staff Files Maintain physical and computerized files including inventory of office supplies, mailing lists, visitor logs, and office communication. Update department related policy manuals, and other documents as assigned Accounting and Inventory Receive, store, and issue supplies and equipment Perform routine bookkeeping tasks including simple arithmetic operations to assist in maintaining department budgets Professional Conduct Demonstrates ability to remain calm and withstand pressures Flexible to changes in routine and adapts quickly to changing situations Reliable and responsible attendance and punctuality Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly Avoid speaking ill of the district and district personnel Other Sort, distribute, or deliver mail and other documents Maintain confidentiality Demonstrate flexibility to change in routine and adapt quickly to changing situations Demonstrate respect, courteous to peers, visitors and assist fellow workers willingly Report to work in a timely manner according to assigned schedule Perform other duties as assigned by the supervisor or other administrator that are consistent with general requirements and qualifications for the position Supervisory Responsibility None Working Conditions Tools/Equipment Used: Standard office equipment including personal computer and peripherals; printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector and display monitor Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Vision Abilities: Close vision and color vision Lifting: Occasional light lifting and carrying (10‑50 pounds) Environment: Frequent districtwide travel; occasional statewide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress; able to work with demands of deadlines Job Requirements Citizenship, residency or work visa required Contact Information Brandee Morris, Director Teaching, Learning, & Innovation Dept Email: View email address on click.appcast.io #J-18808-Ljbffr