Administrative Assistant

Job TitleJob DescriptionAssist with the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.Limited ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.Interact and collaborate with staff members on a variety of projects, as requested.Attend project meetings with senior staff and assist with resolutions to administrative problems.Communicate with client and external team members, as requested.Assist with preparing invoices and collection efforts.Limited ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.Beginning to learn project and contract management skills.Begin to learn how to manage project budgets and the need for change orders.Required Qualifications & SkillsHigh school diploma or GED required. Bachelor of Business or related field preferred0 years of related experienceIf driving for, or on behalf of, any ECS subsidiary, a valid driver's license is requiredExcellent oral & written communication skillsLimited project management and contract administration skillsDependable, self-motivated, responsible and detail-orientedAbility to multi-task and meet deadlinesProficient with MS Office (Word, Excel, PowerPoint)Ability to work effectively in teams, with clients, peers and subordinates, as well as independentlyExcellent interpersonal skillsLimited decision making skillsAbout UsECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: is an Equal Opportunity Employer.