Administrative Assistant

Administrative Assistant

Addison Group's client is seeking a highly organized and proactive Administrative Assistant to support project coordination and day-to-day operations within a fast-paced creative environment. This is an excellent opportunity for someone who enjoys managing details, working across multiple projects, and staying up to date with digital and social media trends.

The Administrative Assistant will provide administrative and project support to help keep initiatives on schedule and organized. This individual will assist with research, reporting, communications, meeting preparation, and project coordination while ensuring work is accurate, polished, and completed on time.

Key responsibilities include:

• Provide administrative support to keep projects, priorities, and upcoming deadlines organized.
• Monitor project schedules, follow up on progress, and help identify solutions to keep deliverables on track.
• Conduct research and assist with preparing reports, written materials, and project documentation.
• Review and proofread materials for accuracy, consistency, and quality before final delivery.
• Collect, organize, and maintain project information, files, and creative assets.
• Facilitate clear communication among team members to ensure projects move forward efficiently.
• Monitor social media activity, industry developments, emerging trends, and competitor strategies.
• Build positive working relationships with team members and other departments.
• Assist with meetings, events, and project activities from initial planning through completion.
• Learn and utilize new software, tools, and technologies as business needs evolve.
• Maintain an organized and professional workspace.
• Take on additional administrative responsibilities and special projects as needed.

Qualifications include:

• Previous administrative, project coordination, or related professional experience.
• Strong organizational and time-management abilities with excellent attention to detail.
• Proficiency with Microsoft Office, including Excel; experience with Mac systems, Canva, and Adobe Creative Suite preferred.
• Strong research, writing, editing, and proofreading skills.
• Creative mindset with the ability to analyze information and identify solutions.
• Experience with video editing is a plus.
• Self-directed and dependable with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively and accept or provide constructive feedback.
• Professional judgment and discretion when handling confidential information.

Additional details include:

• Full-time opportunity.
• Position is based in an Oklahoma City corporate office.
• This role requires the ability to work effectively in a deadline-driven environment.
• The successful candidate should be adaptable and comfortable taking initiative across a variety of projects.
• Reasonable accommodations are available for qualified individuals with disabilities.

Perks include:

• Medical, dental, and vision benefits.
• 401(k) eligibility.
• Opportunity to work in a creative and collaborative environment.
• Variety of projects and opportunities to develop new skills.
• Potential to expand knowledge of digital tools, social media, and emerging industry trends.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.