Analyst I/II (Budget) - Parks, Recreation, and Neighborhood Services

Analyst Positions

The City of San Jos's Department of Parks, Recreation and Neighborhood Services (PRNS) is looking for people who want to make San Jos a better place to live and visit. Our mission is to connect people through parks, recreation and neighborhood services for an active San Jos. ActivateSJ, PRNS' latest strategic work plan, is committed to establishing healthy communities that inspire belonging by following the guiding principles of stewardship, nature, equity & access, identity, and public life.

The Department creates and activates thriving public places, including over 40 community centers, 10 regional parks, over 200 neighborhood parks, Happy Hollow Park & Zoo, and over 65 miles of trail. We also offer diverse programming for all ages and abilities. We take a fun approach to public service, and value the public's trust. Our team is collaborative, supportive, and innovative. We are a fast-paced organization that takes decisive action after thoughtful planning.

PRNS is currently seeking to fill three (3) full-time Analyst vacancies within the Administrative Services Division (ASD) and Capital Improvement Program (CIP) Division.

Position Duties

Salary ranges for the Analyst I/II classifications are:

• Analyst I : $92,994.72-$113,022.00
• Analyst II : $101,468.64 - $123,330.48

All salary ranges include an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates' qualifications and experience.

PRNS is currently seeking to fill three (3) full-time Analyst vacancies within the Administrative Services Division (ASD) and Capital Improvement Program (CIP) Division.

Administrative Services Division Budget Analyst (1 Position)

One (1) Budget Analyst will report to the Senior Analyst in the PRNS Operating Budget Unit. As a member of the ASD Budget Unit, the Budget Analyst will assist with the development, implementation, and monitoring of the Department's operating budget.

Working collaboratively with Department divisions, the Budget Analyst will assess budgetary needs, coordinate the annual budget development process, and provide ongoing fiscal support throughout the year. The position will serve as a key member of the Department's analyst team by monitoring and managing operating budgets, providing updates on budget balances, revenue targets, and expenditure levels, and helping ensure responsible fiscal stewardship. The Budget Analyst will also contribute to the technical implementation of the adopted budget within the City's Financial Management System (FMS), including loading budget data and developing tools to improve budget tracking and reporting.

Capital Improvement Program Division Capital Budget Analysts (2 Positions)

Two (2) Budget Analysts will report to the Program Manager in PRNS' Capital Budget Unit and support the Department's Capital Improvement Program (CIP). The mission of PRNS' CIP is to design creative and engaging public spaces that provide high-quality places for everyone to gather, connect, and play.

The Capital Budget Unit is responsible for developing, monitoring, and administering the Department's capital budget, including multiple capital, bond, and special funds that support the Capital Improvement Program. Analysts will assist with capital budget development, prepare budget documents throughout the fiscal year, and provide ongoing fiscal oversight of the Department's capital funding sources.

These positions oversee 10 Construction and Conveyance Funds, one (1) Bond Fund, and the Park Trust Fund. Responsibilities include tracking expenditures for capital improvement projects, reconciling revenues across capital and special funds, and working collaboratively with multiple PRNS divisions and partner departments to support effective financial management.

Appointments may be made at the Analyst I or Analyst II level based on the selected candidate's experience, qualifications, and training.

Key responsibilities include, but are not limited to the following:

• Gather and analyze facts and data regarding organizational structure, functions, practices, policies, procedures, staffing models, and resource availability/constraints.
• Facilitate the collection and analysis of data sourced from field staff and other internal and external stakeholders.
• Assemble, array, process, and analyze data in the preparation and delivery of verbal and written reports and presentations.
• Collaborate with City departments and internal stakeholders to provide budget guidance, resolve fiscal and operational issues, and support the development, implementation, and monitoring of departmental programs and budget.
• Utilize administrative systems, databases, and software applications to compile, analyze, and present information in delivering products and services (systems may include, but are not limited to, the use of Microsoft Excel, Word, and PowerPoint).

Minimum Qualifications

Education and Experience

Analyst I A Bachelor's Degree from an accredited college or university.

Analyst II A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution Additional years of experience in a position comparable to the Staff Specialist with the City of San Jos in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Other Qualifications

Other Qualifications

(Incumbents maybe required to have different combinations of the listed qualifications, or more specific job-related qualifications depending on the position.)

Basic Competencies (Needed at entry into the job in order to perform the essential duties.)

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

• Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Analytical Thinking - approaches a situation or problem by defining the problem or issue.
• Communication Skills - effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
• Computer Skills - experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
• Customer Service - demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
• Multi-Tasking - can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
• Meeting Ethical Standards - When confronted with ethical dilemmas, acts in a way that reflects relevant law, policy and procedures, agency values, and personal values.
• Teamwork & Interpersonal Skills - demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process may consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Josh Marquez at View email address on click.appcast.io.

Additional Information

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application