Executive Coordinator

Executive Coordinator

Immediate need for a talented Executive Coordinator with experience in the Banking & Financial Industry. This is a 03+ Months Contract opportunity with long-term potential and is located in McLean, VA.

Key Responsibilities:

• Scheduling meetings for the VP, including prioritizing meeting requests, resolving scheduling conflicts in an efficient manner and securing meeting space
• Managing calendar entries for VP; assisting in the planning and scheduling of team events, training & learning sessions, and business meetings
• Providing telephone coverage for VP; Screening in-coming phone calls; includes responding to inquiries and re-directing as appropriate
• Arranging travel logistics as needed; and processing and tracking expense reports
• Navigating company's internal resources to obtain services and resolve issues.
• Managing employee access to shared directories and assisting with security access requests.
• Preparing correspondence, presentation materials, communications, and reports as needed
• Maintaining departmental organizational charts and other related employee data
• Coordinate the execution of strategic initiatives with designated leaders on the team
• Support the coordination of internal and external communications, in coordination with the department leaders
• Meeting preparation & follow-up: reviewing upcoming meetings for the week to ensure all the information needed and sending out agendas or documents to meeting attendees, as needed
• Working with the team to update dashboards for reviewing key performance indicators, including supporting the quarterly BPR submission
• Participates in program management of key projects, which involves duties on a weekly, monthly, and quarterly basis which include organizing and gathering information from various departments, leaders, etc.

Key Requirements and Technology Experience:

• Job requires a bachelor's degree in Secretarial Science, Business Administration or related discipline or and equivalent combination of education and experience from which comparable knowledge and skills may be obtained, five-years' experience in an executive assistant role and a thorough knowledge of company operations
• Experience preparing documents and presentations; preparing and track various business reports as well as maintaining spreadsheets and database information
• Must possess strong experience with MS Office (Excel, Word, PowerPoint & SharePoint)
• Ability to multi-task and work within deadlines
• Ability to work under pressure and in a fast-paced environment
• Effective oral and written communication skills
• Strong organizational skills and attention to detail
• Tact, diplomacy and ability to handle confidential matters with discretion
• Team player who collaborates effectively and proactively with peers

Our client is a leading Banking & Financial Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.