Office Administrative Assistant

Syndeo Staffing has a direct hire opening for a growing company in the industrial equipment and services industry. Our client is seeking a talented

Office Administrative Assistant

to join the team and contribute to continued success.

The Office Administrative Assistant plays a crucial role in ensuring the smooth operation of the company. This position covers a broad spectrum of functions, requiring discretion, independent judgment, and attention to detail. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment. Essential Functions: Answer incoming calls and greet guests in a courteous and welcoming manner Match purchase orders (PO) to invoices; balance vendor statements Accounts receivable duties including posting payments and making past-due collection calls Accounts payable duties including entering vendor invoices and processing payments Invoicing customers and verifying vendor and customer acknowledgments Maintain organized and up-to-date filing systems; ensure office supplies are stocked and inventory is managed Manage tax-exempt certificates and certificates of insurance ensuring all remain current Assist with monthly and year-end closing duties Manage RMAs and assist with posting merchandise received Enter new vendor pricing Act as a backup for the office manager when needed Maintain safety manual; may assist with safety compliance and regulation tracking Provide accurate information and support to internal teams as needed Qualifications: High school diploma or equivalent Experience with general accounting principles and procedures Minimum 3 years of related administrative & accounting experience. Proficiency in computer software applications Valid driver’s license and favorable driving record Schedule:

7:30-430 Mon-Fri Type:

Full-time / Direct Hire / In-office position