Procurement Admin Clerk

Procurement Admin Clerk

Purpose

The Procurement Admin Clerk has the primary responsibility of ensuring material, product and the availability of outside services to support the production schedule, while also supporting the Cox Machine Quality Management System.

Experience and Skills

• At least 1 year of buying or purchasing experience preferred.


• Familiarity with supply chain processes.


• Proficiency in Microsoft Office (specifically Excel)


• Strong communication and teamwork skills

Position Responsibilities

• Purchases supplies, materials, outside services and parts for the company.


• Ensures compliance with related policies and contract processes and standards.


• Works closely with functional, operational, and suppliers to facilitate accurate and complete material and service requirements to achieve best available cost, quality, reliability, continuity, and delivery.


• Manages purchase order processing including:


• Administering change requests expedite or defer orders as required based on business need and forecast changes.


• Maintaining and updating pricing or delivery date changes on material and service purchase orders.


• As required, supports the resolution of issues/disputes (pricing, quality, timing, claims, liens, etc.) associated with purchases.


• Monitoring the status of open purchase orders to ensure on time delivery of all materials/services, including timely resolution, communication, and mitigation of future problems.


• Maintains current and thorough knowledge of customer pulls, Global Shop data to determine supply/demand conditions, negotiate quantities, price, terms, and delivery schedules for purchases in accordance with daily purchasing requirements.


• Seeks competitive alternatives, assesses vendor capabilities and past performance, and develop action plans for alternative material/hardware sources.


• Performs other duties as assigned.

Knowledge

Administration and Management

• Knowledge of administrative principles and processes as well as an understanding of external and internal customers.


• General knowledge of agreements, contracts, and purchase orders.

Safety and Security

• General knowledge of relevant equipment and programs for the protection of data.

Production and Processing

• Knowledge of raw materials, production processes, quality control, costs and other techniques for maximizing the effective manufacture and distribution of goods.

Education and Training

• Ability to comprehend and follow standard operating procedures to achieve tasks

Customer and Personal Service

• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

English Language

• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Computers and Electronics

• Knowledge of Global Shop ERP systems, computer programs and Microsoft Office.

Clerical

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office. procedures and terminology.