Office Administrative Assistant

Syndeo Staffing has a direct hire opening for a growing company in the industrial equipment and services industry. Our client is seeking a talented Office Administrative Assistant to join the team and contribute to continued success.

The Office Administrative Assistant plays a crucial role in ensuring the smooth operation of the company. This position covers a broad spectrum of functions, requiring discretion, independent judgment, and attention to detail. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment.

Essential Functions:

• Answer incoming calls and greet guests in a courteous and welcoming manner
• Match purchase orders (PO) to invoices; balance vendor statements
• Accounts receivable duties including posting payments and making past-due collection calls
• Accounts payable duties including entering vendor invoices and processing payments
• Invoicing customers and verifying vendor and customer acknowledgments
• Maintain organized and up-to-date filing systems; ensure office supplies are stocked and inventory is managed
• Manage tax-exempt certificates and certificates of insurance ensuring all remain current
• Assist with monthly and year-end closing duties
• Manage RMAs and assist with posting merchandise received
• Enter new vendor pricing
• Act as a backup for the office manager when needed
• Maintain safety manual; may assist with safety compliance and regulation tracking
• Provide accurate information and support to internal teams as needed

Qualifications:

• High school diploma or equivalent
• Experience with general accounting principles and procedures
• Minimum 3 years of related administrative & accounting experience.
• Proficiency in computer software applications
• Valid driver’s license and favorable driving record

Schedule: 7:30-430 Mon-Fri

Type: Full-time / Direct Hire / In-office position