Executive Admin Assistant

Location: This position is fully onsite in Phoenix, AZ 85053
Description:
Impresiv Health is conducting a high-priority search for an experienced Executive Administrative Assistant to support the President & CEO and Core Leadership Team (CLT) of a highly visible healthcare organization. This role requires a polished, proactive professional with exceptional judgment, discretion, and the ability to thrive in a fast-paced, high-volume executive environment.The ideal candidate brings extensive C-suite support experience, outstanding organizational and communication skills, and a proven history of long-term career stability. This individual will play a critical role supporting executive operations, Board of Trustees activities, travel coordination, and strategic administrative initiatives while maintaining the highest level of confidentiality and professionalism.

What You Will Do:

• Provide high-level executive administrative support to the President & CEO and Core Leadership Team.
• Manage complex Outlook calendars, coordinate meetings, and prioritize shifting executive schedules with urgency and accuracy.
• Coordinate detailed domestic travel arrangements including flights, hotels, transportation, itineraries, and expense reporting.
• Support Board of Trustees meetings through event planning, meeting logistics, materials preparation, and coordination activities.
• Draft, proofread, edit, and compose executive correspondence, presentations, reports, and communications with exceptional attention to detail.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Collaborate closely with the Assistant to the President and CEO and other executive support staff to ensure seamless executive operations.
• Manage multiple priorities and special projects simultaneously in a high-volume environment while adapting to changing business needs.
• Serve as a liaison between executive leadership, internal departments, external stakeholders, and business partners.
• Assist with onboarding coordination for executive leaders and consultants, including workspace preparation, scheduling, and technology coordination.
• Coordinate meeting logistics including room setup, catering, presentation materials, and executive event support.

You Will Be Successful If:

• Thrives in a fast-paced, high-pressure executive environment while maintaining professionalism and composure under shifting priorities.
• Demonstrates exceptional organizational skills, urgency, follow-through, and attention to detail.
• Brings a proactive, resourceful mindset with the ability to anticipate executive needs and solve problems independently.
• Exercises sound judgment and maintains strict confidentiality when handling sensitive executive and organizational information.
• Collaborates effectively within a team-oriented executive support environment and values partnership across leadership teams.
• Communicates professionally with strong written and verbal communication skills, including the ability to represent executive leadership with polish and discretion.
• Effectively manages multiple competing priorities while consistently delivering accurate, high-quality work in a high-volume setting.

What You Will Bring:

• Minimum 10+ years of executive administrative support experience, including at least 5 years supporting a CEO, President, or C-suite executive.
• Strong preference for candidates with 15+ years of executive support experience and demonstrated career longevity.
• Mandatory experience supporting Board of Trustees meetings, including event planning and administrative logistics.
• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Zoom, VPN technologies, and DocuSign.
• Proven experience managing high-volume calendars, executive travel, and complex scheduling coordination.
• Exceptional grammar, proofreading, writing, and communication skills.
• Strong project coordination and multitasking abilities with the flexibility to reprioritize quickly.
• U.S. Citizenship required with the ability to successfully pass a Department of Defense background investigation covering 7-10 years of history.
• Bachelor's degree in Business or related field preferred.
• Experience within healthcare, government programs, military health systems, or high-profile executive environments strongly preferred.
• Prior U.S. Military service is highly valued.

Additional Requirements:

• 100% onsite attendance at the Phoenix, AZ corporate office location.
• Flexibility to support early morning and late afternoon executive needs.
• Participation in an on-call weekend rotation for urgent scheduling or travel support.
• Candidates with current or prior employment at competitors or ownership organizations, including Health Care Company or Client-affiliated entities, will not be considered.

About Impresiv Health:

Impresiv Health is a healthcare consulting partner specializing in clinical & operations management, enterprise project management, professional services, and software consulting services. We help our clients increase operational efficiency by delivering innovative solutions to solve their most complex business challenges.

Our approach is and has always been simple. First, think and act like the customers who need us, and most importantly, deliver what larger organizations cannot do - provide tangible results that add immediate value, at a rate that cannot be beaten. Your success matters, and we know it.

That's Impresiv!