Admin Assistant

Administrative AssistantQuality Electric of the Coastal Carolinas is seeking a dedicated and detail-oriented individual to join our team. As an Administrative Assistant, you will play a crucial role in supporting our area manager. This role involves a variety of administrative tasks, including data entry, customer support, and managing front desk responsibilities. The Administrative Assistant will play a key role in maintaining an organized and efficient work environment.Responsibilities:Answers telephones, directs appropriately, and greets visitorsObtaining project information; permitting requirements for the countyProficient in MS Word, MS Excel and OutlookPrepare, submit, and track permit applications with local, state, and county agencies for residential projects, ensuring all documentation is accurate and complete.Maintain organized records of all permit applications, communications, and approvals, ensuring easy access for team members.Assist with document management tasks, such as scanning, filing, copying, and maintaining electronic recordsManage office supplies inventory and place orders when necessary to ensure smooth office operations.Research online public records and verifying information.Scheduling service requestFamiliarity with Builder websitesCommunicate schedule updates and adjustments to project teams, clients, and stakeholders as needed.Coordinate with supervisors, and subcontractors to ensure that schedules align with project timelines and resource availability.Monitor progress against schedules, identifying potential delays and adjusting plans as necessary.Prepare and distribute daily, weekly, and monthly schedules and status reports to all relevant parties.Telephones customers to remind them of appointments.Follows up with customer after completion of installation to discuss satisfaction.General Requirements:Excellent attention to detailAbility to multi-taskStrong communication skills, written, and verbal skillsStrong organizational skillsAbility to work in a fast-paced environmentComply with all company policies and proceduresStrong interpersonal skillsExcellent analytical skillsBenefits:Medical, dental and vision insuranceFSA with debit cardEmployer-paid Short-Term Disability (STD)$20K in life insurance and $20K AD&D insurance401(k) employer matchPaid VacationPTOPaid HolidaysAnnualized reviews for merit increases