Proposal Coordinator - Architecture Firm - Hayward!

Job Description

Job Description

Proposal Coordinator

If you are a Proposal Coordinator with AEC industry experience, please read on!

• Full-Time/Permanent 
• Onsite in Hayward

- 3 weeks starting PTO + 8 paid holidays
- 100% paid monthly Medical, Dental & Vision insurance premiums

We've spent the last 75 years growing to 4 offices and becoming a forward-thinking architecture and design firm dedicated to creating spaces that inspire connection and elevate communities. Our work blends creativity, functionality, and sustainability to deliver innovative solutions for educational, civic, and commercial environments. With a collaborative approach and a passion for design excellence, we strive to shape environments that make a lasting impact.

Qualifications

• Experience working in the AEC industry
• Writing/responding to RFP and RFQ's
• Strong editorial, verbal, and written communication skills.
• Visualization and Storytelling experience required
• Editorial layout training strongly preferred
• Experience and success working in a demanding, deadline-driven environment with professionalism, efficiency, and attention to detail
• Demonstrated initiative, follow-through, researching, and problem-solving ability
• Client service-oriented

Responsibilities:

• Develop and manage proposals, statements of qualification, and pursuit deliverables from kick-off through to shortlist presentation.
• Coordinate, write, edit, layout, and produce statements of qualification, proposals, interview presentations, and leave behind materials
• Establish, work to, and manage proposal development calendar to include:
• Prospective client research
• Guide pursuit/proposal team in developing and refining winning strategies and themes, compelling messages, and persuasive differentiators
• Collaborate with key proposal team members, graphic designers, and fellow marketers to ensure deliverables meet client needs and RFP/RFQ requirements
• Provide preliminary and final quality control check of materials, including proofreading for grammar, request for proposal (RFP) compliance, and conformance to proposal strategies and win themes

What's In It for You

- Competitive base salary
- 401k Plan with Employer Match of 16% on the first 6%
- 3 weeks starting PTO
- 100% paid monthly Medical, Dental & Vision insurance premiums
- Opportunity for professional growth
- Awesome Glassdoor review
- Great company culture and work-life balance!
- Much more!

- For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. CyberCoders will consider for Employment in the City of Los Angeles qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance.This job was first posted by CyberCoders on 08/13/2026 and applications will be accepted on an ongoing basis until the position is filled or closed. Everforth CyberCoders is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications, and a virtual recruiter as part of the application process. A human recruiter reviews all results. Click here for details on our virtual recruiter .  Everforth CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. Everforth CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at  View email address on ziprecruiter.com to make arrangements.

Salary

$75000 - $90000 USD per year