Administrative Assistant

Job Details


Our staffing agency is seeking an Administrative Assistant for one of our valued clients in Lowell, Arkansas. The Administrative Assistant will provide essential administrative and accounting support, with a primary focus on accounts payable, invoice processing, data entry, financial tracking, and maintaining accurate records.


The ideal candidate will be highly organized, detail-oriented, dependable, and comfortable working in a fast-paced environment where priorities and deadlines may change. This is a great opportunity for an individual who is eager to learn new skills or who already has experience with administrative tasks, invoice processing, financial documentation, or project support.


Key Responsibilities

• Maintain accurate accounts payable information through invoice processing and related functions.
• Review invoices and statements for accuracy, proper allocation, and completeness.
• Work with vendors to resolve past-due invoices, discrepancies, and other payment-related issues.
• Investigate and resolve problems associated with invoice processing.
• Reconcile processed work by verifying entries and comparing system reports to account balances.
• Track unentered invoices and document the reason for outstanding invoices, such as not received or awaiting approval.
• Maintain the invoice queue and monitor outstanding items to ensure deadlines are met.
• Assist with the preparation and completion of bi-weekly status reports.
• Perform accurate and timely data entry.
• Monitor financial information and assist with maintaining accurate records.
• Organize and maintain administrative and financial documentation.
• Communicate with vendors, coworkers, and internal departments as needed to resolve issues and obtain necessary information.
• Assist with general administrative and project support duties as assigned.
• Maintain a high level of accuracy, professionalism, and confidentiality when handling company and financial information.
• Perform other duties as assigned by management.

Qualifications

• High school diploma or equivalent required; additional education or training is a plus.
• Previous administrative, accounts payable, invoicing, accounting, or project support experience is preferred.
• Strong organizational skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Comfortable working with invoices, financial information, spreadsheets, and other business records.
• Proficiency with computers, Microsoft Office, reporting tools, and other administrative software.
• Strong data entry and recordkeeping skills.
• Ability to analyze information and identify discrepancies or errors.
• Ability to manage multiple tasks while meeting deadlines.
• Adaptable and able to quickly adjust to changing priorities.
• Self-motivated with a positive attitude and willingness to learn.
• Ability to work effectively both independently and as part of a team.
• High energy and enthusiasm to thrive in a fast-paced work environment.