Human Resources Generalist

Universal Presentation Concepts
Human Resources Generalist
Madison, WI

The Human Resources Generalist oversees the full scope of human resources and Safety. Directs staff in the areas of employment, compensation, employee database maintenance, payroll, benefits administration, employee relations, orientation/training/development, and policy/procedure development. Oversees development and monitoring of the human resources division budget.

Essential Job Responsibilities

• Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants; collaborates with departmental managers to understand skills and competencies required for openings.
• Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
• Handles employment-related inquiries from applicants, employees, and supervisors.
• Performs administrative and recordkeeping tasks related to staffing changes, which may include time off requests, layoffs, resignations, terminations, and extended leaves of absence.
• Processes payroll to ensure timely and accurate processing of salaries, benefits, garnishments, taxes, other deductions, and payroll updates including new hires, and terminations.
• Administers the employee benefits programs, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance carriers or insurance brokers.
• Plans and supports company-wide information meetings such as safety training, open enrollment, new hire orientation, and meetings to announce or discuss changes in retirement or benefits plans.
• Leads the safety program including; enforcing policies and procedures, conducting monthly walkthrough, reporting and trains employees on safe practices.
• Administer and manage the performance review process.
• Monitors and ensures the organizations compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, recruiting, and employment law; applies this knowledge to communicate changes in policy, practice, and resources to upper management.
• Conducts or assists with record audits and mandatory reports, which may include I-9 audits, discrimination testing, payroll reports and audits, and other compliance reviews.
• Oversees employee disciplinary meetings, terminations, and investigations.
• Assist in development and training of production employees by offering input and solutions on production related issues.
• Other duties as assigned by General Manager.

Supervisory

• No direct reports, may provide training and guidance within departments on processes and safety.

Education/Experience

• A minimum Bachelor's degree or equivalent experience in Human Resources, Business, or Organizational Development.
• Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, training, and preventive labor relations preferred.
• Active affiliation with appropriate Human Resources networks and organizations and ongoing community involvement, preferred. Possess ongoing affiliations with leaders in successful companies and organizations that practice effective Human Resources Management.

Skills/Knowledge/Abilities Required: (soft skills)

• Motivated, goal oriented, persistent and skilled negotiator.
• Excellent oral and written communication skills.
• Handles stressful situations and deadline pressures well.
• Excellent organizational and time management skills; plans and carries out responsibilities with minimal direction.
• Evidence of the practice of a high level of confidentiality.
• Excellent interpersonal and coaching skills.
• Proven ability to self-direct work activities and multi-task on multiple projects at once.
• Demonstrated ability to interact effectively with the levels of staff and management.
• Demonstrated ability to serve as a successful participant on the executive management team that provides company leadership and direction.
• Must be proficient with Microsoft applications (i.e. Excel, Word, Outlook).

Work Environment
This job operates in a professional office environment. The position spends most of their time listening and talking to others, searching for information, communicating with other departments either on the telephone, email or in person. This position will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment and job site can be low to moderate depending on project. Travel is occasionally required.

Physical Demands
This is largely a sedentary role. Employee is frequently required to lift files, open filing cabinets and bend or stand as necessary, walk, talk, sit, hear, use hands to finger, handle or feel; and reach with hands and arms. The employee must regularly lift and move up to 25 pounds and occasionally required to lift and move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work
This is a full-time position with a standard 45-hour work week. Typical days and hours of work are Monday through Friday, 8:00 am to 5:30 pm.