Leave of Absence Specialist(5808)

Job Description

Job Description

WHY WORK FOR US?
We are mission and values driven and your contributions will make a difference. We make a positive difference in people's lives and help an average of 23 people per week to find a place to live.

If you join us, you will be able to advocate for change while also working with influential people who effect changes in policy and devote time to issues of racial and social justice. We prioritize your work/life balance and provide various scheduling options in addition to generous time off, health, and wellness benefits and we're committed to helping you reach your potential by providing opportunities for professional growth across the state.

JR 5808
Leave of Absence Specialist
Los Angeles, CA 90004
Salary: $28.71 to $35.44 per hour
Pay Frequency: 24 Pay Periods Per Year
Full Time
Non-Exempt
Driving Required
Lower end of range will apply to candidates who meet minimum experience or have limited years of relevant experience. The higher end of range will apply to seasoned candidates with considerable years of relevant experience.

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PATH is seeking candidates passionate about helping others make a positive change in their lives to join our Human Resource team as the Leave of Absence Specialist at the RHC Office

ABOUT PATH
Since its foundation in 1984, PATH (People Assisting The Homeless) has pioneered bold and effective approaches to assist people experiencing homelessness. PATH operates services throughout California, connecting our clients to a comprehensive continuum of homelessness prevention, street outreach, employment preparation and placement assistance, individualized case management, supportive services, interim housing, and permanent supportive housing. 

ABOUT THE JOB
As part of the Human Resource team, the  Leave of Absence Specialist serves as a key liaison between PATH employees, management, and key stakeholders. This role provides comprehensive support for all aspects of leave administration, ensuring compliance with federal, state, and local regulations. The LOA Analyst facilitates end-to-end management of leave cases, delivers support to employees, and maintains accurate records for reporting and compliance purposes. The LOA Specialist will report to the HR, Associate Director, Leave & Disability.

Position Responsibilities: 

• Serves as the subject matter expert for the leave of absence process in alignment and under the general direction and guidance of HR leadership. 
• Administers, tracks, and determines eligibility for all aspects of leaves including but not limited to Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), Pregnancy Disability Leave (PDL), and/or ADA reasonable accommodation. 
• Deliver exceptional customer service to employees by addressing concerns promptly, resolving conflicts, and using sound judgment to manage escalated issues. 
• Provide employees and supervisors/managers with clear information on available leave types, verifying qualifications and eligibility as needed. 
• Offer guidance on leave of absence processes, ensuring employees understand their rights and entitlements. Support employees and managers through all stages of the leave cycle by explaining policies, addressing inquiries, and providing timely follow-ups. 
• Maintain accurate and compliant case records for all assigned leave requests, adhering to federal, state and company regulations. 
• Independently review and approve or deny leave requests based on medical documentation while ensuring compliance with HIPAA and privacy guidelines. 
• Track the duration of leaves to ensure timely submission of required documents and escalate cases when entitlements are exceeded or deadlines are missed. 
• Update employee statuses in the HRIS system for leaves and returns, coordinating notifications to relevant departments to ensure smooth transitions. 
• Review and assess leave policies and procedures, identifying areas for improvement and implementing process enhancements to optimize efficiency. 
• Ensure full compliance with federal and state leave programs, including FMLA, ADA, PDL, Military Leave, and internal company policies. 
• Manage time-off benefits in the HRIS system to align with company policies and ensure accurate tracking. 
• Recommend enhancements to leave programs and processes to improve the employee experience and overall efficiency. 
• Generate and analyze HRIS reports to identify unapproved or undocumented absenteeism, escalating cases to the appropriate parties. 
• Produce leave-related analytics and metrics to monitor trends, address issues, and identify opportunities for program improvements. 
• Provide HR leadership with data-driven insights and actionable recommendations for enhancing leave management practices. 
• Stay current on federal and state leave regulations, updating internal policies, procedures, and communication materials as necessary to ensure compliance. 
• Develop and deliver actionable reporting and insights to leadership by analyzing leave case metrics and trends. 
• Incorporate regulatory changes into internal processes and documentation to maintain compliance and ensure up-to-date leave management practices. 

WHAT YOU BRING
We're looking for candidates with:

• Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks.
• Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Work effectively with others, contributing to team goals and recognizing the strengths and contributions of others.
• Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention.
• Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Think outside the box, generating innovative solutions to problems or challenges.
• Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome.
• Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries.

PREFERRED QUALIFICATIONS

• A Bachelor's Degree in business administration, human resources, or related field

MINIMUM QUALIFICATIONS

• Three (3) years experience in Human Resources in a leave management or generalist related position. 
• Three (3) years experience specifically in leave of absence administration of both continuous and intermittent leaves. 

MANDATORY REQUIREMENTS
Regardless of qualifications, candidates must:

• Have employment eligibility verification
• Have or be able and willing to obtain CPR/First Aid training
• Successfully complete the following as a condition of hire:
  • Tuberculosis Test
  • Background Screening
  • Drug Test

DRIVING
Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must: 

• Have reliable transportation
• A valid driver's license
• Proof of insurance and ownership for personal vehicles used during work duties
• The ability to qualify for PATH's insurance coverage

EMPLOYMENT ELIGIBILITY
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.

PATH is committed to maintaining the highest standards of professionalism and objectivity in our services and employment practices. To avoid potential conflicts of interest and ensure the integrity of our programs, we are unable to employ individuals who are currently receiving services from PATH or have received services within the past two years.

CALIFORNIA-BASED WORK EXPECTATIONS
We are a California employer. Therefore, all regular and customary work must be performed within the state. Approval for work outside of the office, does not establish approval for work to be conducted outside of California.

PATH does not offer fully remote positions. While some roles may include a schedule that involves multiple designated worksites or approved off-site locations (e.g., hybrid schedules), this does not imply that work will be performed from home. Many positions are fully on-site with no off-site work. All work schedules are determined by the responsibilities of the role and operational requirements, and may be adjusted at any time.

WHAT WE OFFER
In addition to a rewarding work environment, we offer our employees a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan.

READY TO MAKE A DIFFERENCE THROUGH ACTION?
If this position sounds like a fit, please submit your application today. A resume is required.

PATH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PATH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

PATH will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

PATH is dedicated to racial and social justice by centering equity in our service delivery and maintaining a diverse and inclusive work environment for the communities we serve. We seek awareness and insight from witnessing the stories of our clients and learning from the experiences of our staff to ensure impactful systems change. If people are empowered, they can bring their authentic, whole selves to work and when people feel like they belong, they can become part of a unified effort of ending homelessness for all.