Field Payroll Supervisor

Job Description

The Field Payroll Supervisor is a people manager role that is responsible for overseeing the processing of payrolls and time records accurately for assigned payrolls and collaborating with other teams to resolve payroll-related issues. The Payroll Supervisor coordinates payroll activities, monitors workflow, leads a team, makes assignments, and ensure compliance. It requires the subject expertise and/or knowledge of assigned Field Payroll areas as well as the laws and regulations to discern issues and interpret department policy.

WHAT YOU’LL DO:

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• Supervise a small or medium team that is responsible for complex multi-state/union activities for assigned payrolls.
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• Responsible for monitoring workloads within the assigned and prioritizing team assignments.
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• Assist in training subordinates to make sure they are meeting the needs of the business as well as performance reviews of direct reports and/or necessary performance issue resolutions within the team.
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• Will act as a knowledgeable resource and/or mentor to other Payroll staff as well as other business responsible for Payroll functions directly or indirectly.
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• Will be the decision-making authority in assessing risk and deciding upon regional within policy exceptions guidelines as necessary
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• Process, audit, analyze and review timekeeping, payroll, and benefit setups and deductions.
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• Audit time records from various locations, make needed adjustments, and ensure compliance.
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• Resolve open items and identify any needed enhancements or changes to departmental procedures.
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• Ensure third-party garnishments are in accordance with federal and state laws.
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• Review per diems to determine their taxability and setup correctly on payroll.
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• Review employees’ pay rates for compliance with union contracts and labor laws.
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• Resolve escalated employee issues within standard guidelines of the collective bargaining agreement-related questions.
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• Collaborate with HR on leave of absence and work location transfers.
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• Keep up with current payroll regulations and tax law changes and recommend updates accordingly.
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• Ensure employees tax records are setup and make necessary adjustments as needed.
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• Work with internal or external IT to fix issues, identify enhancements, and monitor progress.
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• Participate in testing Payroll application’s new or updated functionalities.
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• Respond to employee questions or issues regarding paychecks or W-2s.
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• Be able to back up other members of the team when necessary.
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• Keep accurate control and distribution of payroll-related reports and payments.
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• Help with the costing to GL transfer processes and assist with related month-end closing activities.
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• Assists auditors with required payroll information
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• The duties and responsibilities are to describe the general nature and scope of work this position performs. This is not a complete listing; other duties will be assigned based on the position’s role within the business unit.
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WHAT YOU’LL NEED TO BE SUCCESSFUL:

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• Payroll multi-state tax knowledge required.
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• Computer skills required including proficient in using Microsoft Office (Outlook, Word, Excel, etc.)
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• Prefer experience with Fusion Oracle and Workday.
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• Prefer union experience within the construction industry.
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• Ability to prioritize and manage multiple tasks, changing priorities, as necessary.
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• Ability to work under time pressure and adapt to changing requirements with a positive attitude.
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• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
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• Requires the highest level of professionalism and confidentiality in protecting highly sensitive personal pay data
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• Effective oral and written communication skills required for the position. This role requires a professional demeanor, the ability to de-escalate internal issues, and provide customer specific resolutions that are easily understood by the business.
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• Research and analytical skills.
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• Self-motivated, proactive, and an effective team player
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WHAT YOU BRING TO US:

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• Associate degree or higher in finance, human resources, accounting, or related discipline.
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• Minimum seven years of work experience in payroll, preferably with a union employer.
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• Payroll, finance, and payroll tax related training a plus, either formal classes or seminars.
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• Can be a combination of education, training, and relevant experience.
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