HR Administrative Assistant with Payroll Experience

COMPANY DESCRIPTION Impact Housing (IH) is a vertically integrated modular design-builder and developer headquartered in Southern California. Our mission is to continuously evolve the world's most sophisticated and efficient housing delivery system. We pursue this mission by reimagining every element of how multifamily projects are designed, manufactured, and built-driving down costs, shortening schedules, and expanding access to high-quality housing for the people who need it most, whether through LIHTC or unsubsidized projects. To date this decade, the IH team has built or is actively developing close to 1,500 modular units demonstrating a scalable, repeatable path to affordability. With the capability to produce approximately 1,000 units per year today, IH is expanding to meet growing demand in San Diego, Los Angeles, and beyond. We are now entering the next stage of our growth and strengthening every team across the company to achieve our next set of goals. We plan to manufacture and build more than 10,000 units through 2030. To accomplish this, we are implementing the Lean Standard Model company-wide; deploying AI at every level of the company; and positioning IH as a national thought leader in modular development. The foundation for our success is firmly in place. Join us as we scale our operations, transition into a higher-capacity manufacturing facility powered by smart automation and robotics, expand our production capacity by more than 3x in the Western U.S., and prepare for future national growth. POSITION SUMMARY The HR/Payroll Assistant provides administrative and operational support to the Human Resources department, with a primary focus on payroll preparation, employee record maintenance, coordinating travel arrangements, assisting with employee engagement initiatives, proving administrative assistance and onboarding support This position serves as a key resource for the HR daily operations while ensuring accuracy, confidentiality, and compliance with company policies. **This position is fully on-site in our Yorba Linda office** KEY RESPONSIBILITIES Compile, review, and prepare payroll-related data for processing, ensuring accuracy and timeliness. Maintain employee personnel files and HR records in compliance with company policies and record retention requirements. Perform general administrative duties, including data entry, document management, filing, and report preparation. Respond to routine employee inquiries via email, phone, and in person, escalating issues when appropriate. Update and maintain employee communication boards, announcements, and HR communications. Assist the Talent Acquisition teams with onboarding materials, new hire paperwork, and orientation preparation Generate HR reports and metrics as requested by management Assist with special HR projects and departmental initiatives as assigned Schedule meetings and assist with departmental logistics as needed Arrange travel accommodations, including hotel reservations, transportation, and related logistics for employees, candidates, visitors, and company-sponsored events. Assist with HR-related events, including plant meetings, holiday celebrations, employee recognition programs, and other employee engagement activities. CORE COMPETENCIES Payroll Administration HR Records Management and Compliance HRIS and Payroll Systems Proficiency Microsoft Office Suite (Excel, Word, Outlook) Attention to Detail and Data Accuracy Knowledge of California Wage and Hour Laws Organization Skills Confidentiality QUALIFICATIONS Experience 2+ years of experience in HR administration, office administration, or a related role. Experience with timekeeping systems, payroll preparation, and HRIS platforms preferred. Familiar with employee onboarding processes, including new hire documentation, orientation materials, and onboarding support Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite, particularly Excel. Excellent interpersonal, communication, and customer service skills. Ability to maintain confidentiality and handle sensitive employee information with discretion. Required Skills Minimum 2 Years of experience in Human Resources Excellent verbal and written communication skills Bilingual English/Spanish Problem solving skills and resourceful Detailed oriented with excellent organization skills Basic understanding of wage and hour rules Ability to prioritize tasks Ability to act with professionalism, integrity, and confidentiality Preferred Knowledge Experience supporting payroll processing, payroll reporting, and timekeeping systems preferred Working knowledge of California wage and hour laws, meal and rest break compliance, and overtime regulations preferred. Knowledge of HRIS systems, such as BambooHR is a plus EDUCATION High School diploma required WORK AUTHORIZATION All prospective Impact Housing employees need to demonstrate eligibility to work in the U.S. COMPENSATION $26 - $30/hr based on experience Health benefits: Medical, Dental, Vision, FSA Vacation Sick time Holiday pay Ownership of company equity 401K Retirement Plan PHYSICAL REQUIREMENTS Prolonged periods sitting at a desk and working on a computer Must be able to lift 15 pounds at times Ability to move between office and production environments as needed. Must be able to comply with all required safety protocols and personal protective equipment (PPE) requirements when entering production areas NOTE This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. Impact Housing is an equal opportunity employer, drug-free workplace, complies with ADA regulations and does not discriminate against any employee or job applicant because of race, color, religion, national origin, medical condition, pregnancy, sex, gender identity, gender expression, age, veteran status, physical or mental disability, or other applicable legally protected characteristics. For more information about Impact Housing, visit ihousing.us. Employment Type: Full Time