Payroll Clerk

Company Overview
Haddad Plumbing and Heating Inc. has Been in Business for 27 Years Servicing New Jersey, New York City, and Westchester County in Mid-Rise and High-Rise buildings with Exceptional Work and a Proven Track Record. This is a Terrific Opportunity for a Well Organized and Outgoing Individual to have a Great Career in a Great Industry.

Payroll Functions:

• Verify and adjust employee time data in ExakTime daily to ensure all hours are accurate.
• Verify that each employee is clocked into the correct jobsite and job number in ExakTime daily.
• Set up new jobsites in ExakTime and iSolved using accurate information from Sage.
• Establish and maintain proper geofences in ExakTime. Coordinate with Supervisors to verify the appropriate radius and ensure employees can properly clock in and out.
• Enter sick, vacation, holiday, and other approved time into ExakTime as appropriate.
• Verify sick and vacation balances in iSolved for all employees and maintain accurate weekly attendance and sick/vacation records.
• Ensure all employees are properly set up in Sage, ExakTime, and iSolved during onboarding. All employee information must be complete, accurate, and consistent across each system.
• Verify employee benefit elections and eligibility.
• Confirm that all required deductions, including health insurance, 401(k), and other authorized deductions, are accurately processed.
• Enter sick and vacation time into the iSolved time portal to ensure accurate tracking and reporting.
• Enter manual timesheets into ExakTime when necessary and verify the accuracy of all manually entered time.
• Prepare and print the Executive Summary for CFO and Controller review, including all supporting documentation for sick, vacation, and holiday pay.
• Transfer all approved time from ExakTime to iSolved for payroll processing.
• Review all transferred time in iSolved and make any necessary corrections or adjustments prior to payroll submission.
• Review each employee’s payroll check for accuracy, including regular hours, overtime, sick/vacation/holiday hours, and all applicable deductions.
• Coordinate and maintain accurate time transfers between ExakTime, Sage, and iSolved.
• Review monthly health, dental, and vision insurance invoices against active employee records to ensure billing accuracy.
• Properly process employee terminations and resignations in ExakTime, iSolved, and Sage upon notification.
• Ensure employees follow all Company policies and procedures regarding call-outs, attendance, vacation requests, and other time-off requirements.
• Apply and enforce Company policies and procedures related to paid sick time, vacation time, holiday pay, attendance, and other time-off benefits.
• Assist Human Resources with employee onboarding and related administrative tasks as needed.
• Prepare and present labor, attendance, and job location reports for the Finance Manager.
• Perform other payroll, timekeeping, reporting, and administrative duties as assigned by the Finance Manager or CFO.

Required Education and Experience

• Experience with payroll systems such as Isolved, ADP, or similar.
• Strong organizational skills, including multitasking and time-management.
• Excellent written and verbal communication skills.
• Strong interpersonal skills; capable of working independently and collaboratively.
• Enthusiastic about learning and advancing within the company.
• High attention to detail and quick retention of new information.
• Proficient in Microsoft Office Suite.
• Punctual and dependable.

Preferred Education and Experience

• Associate’s degree in accounting, or one year of payroll, or an equivalent combination of education and experience.
• Bilingual in Spanish or Portuguese.

Compensation:
$50,000-$60,000 Annually
Benefits Include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Vacation
• Opportunities for Career Growth and Advancement

Position Type and Expected Hours of Work 
This is a Full Time Position. Days and Hours of Work are Monday through Friday, 8:00 am – 5:00 pm