Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Receptionist to support front desk operations in Utah. This Contract position is ideal for someone who enjoys creating a positive first impression, staying organized, and keeping day-to-day office activities running smoothly. The right candidate will be comfortable balancing guest interaction, administrative duties, and scheduling support in a busy work environment.

Responsibilities:
• Welcome visitors, patients, and guests with a courteous and attentive approach while directing them appropriately.
• Manage incoming mail by receiving, organizing, and distributing items to the correct recipients in a timely manner.
• Keep the reception and lobby spaces neat, orderly, and inviting for everyone entering the office.
• Arrange and coordinate lunch orders as needed to support meetings and daily office needs.
• Provide administrative assistance through tasks such as document filing, scanning, and general office support.
• Enter and update information accurately while maintaining a high level of attention to detail.
• Organize appointments and reserve conference rooms to help maintain an efficient daily schedule.
• Assist with routine office operations and provide support to team members as business needs arise.
• Handle incoming calls through a multi-line phone system and route inquiries to the appropriate contacts.• At least 1 year of experience in a receptionist, front desk, or administrative support role.
• Working knowledge of Microsoft Office Suite and/or Google Workspace.
• Strong verbal and written communication skills with solid organizational ability.
• A detail-oriented approach and a service-oriented manner when interacting with visitors and staff.
• Consistent reliability, punctuality, and dependability in a workplace setting.
• Ability to manage multiple priorities independently in a fast-paced environment.
• Experience answering inbound calls and using a multi-line or switchboard phone system is preferred.