Administrative & Operations Assistant

Job Description

Job Description
We are seeking a motivated Part-Time Administrative & Operations Assistant to join our team. The ideal candidate is organized, detail-oriented, and interested in supporting business operations, inventory coordination, logistics activities, purchasing functions, and office administration. This role provides administrative support across multiple departments while helping ensure efficient day-to-day office, warehouse, and operational activities.



Key Responsibilities


Administrative Support

• Provide general administrative assistance to support daily office operations.
• Serve as an administrative liaison between office, warehouse, service, and operations personnel.
• Prepare reports, spreadsheets, correspondence, presentations, and other business documents.
• Assist with scheduling meetings, coordinating appointments, and supporting office calendars.
• Coordinate meeting logistics, conference room setup, refreshments, and catering as needed.
• Assist with travel arrangements, including flights, hotels, rental cars, and itineraries.
• Answer and direct phone calls, receive visitors, and respond to general inquiries.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Provide administrative support to U.S.-based employees and visiting SEA Global staff.
• Assist with special projects and other duties as assigned.

Office Operations Support

• Support vendor communications and maintain related documentation.
• Assist with data entry, recordkeeping, and organizational filing systems.
• Maintain office supplies and coordinate replenishment as needed.
• Support process improvement initiatives that enhance office efficiency and service quality.
• Draft, update, and maintain standard operating procedures and other business documentation as assigned.

Inventory & Operations Support

• Maintain inventory records and assist with cycle counts and inventory audits.
• Monitor inventory levels and communicate replenishment requirements.
• Assist with company asset tracking, including office and technology equipment.
• Coordinate shipment documentation, packing lists, and operational records.
• Support inventory accuracy and administrative functions associated with warehouse and operations activities.
• Assist with receiving incoming shipments and materials.
• Verify received items against purchase orders and packing lists.
• Prepare shipping documentation and coordinate outgoing shipments.
• Support inventory transfers and warehouse-related administrative activities as needed.

Qualifications

• High School Diploma or equivalent required.
• Interest or experience in supply chain coordination, purchasing, inventory control, logistics, warehouse administration, or operations support preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• ERP system or inventory management software experience is a plus.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and accuracy.
• Strong interpersonal and customer service skills.
• Ability to handle multiple priorities in a professional office environment.
• Ability to work independently and collaboratively with team members.
• Ability to maintain confidentiality and exercise discretion when handling business information.

Work Conditions

• Part-time position, approximately 28 hours per week.
• Potential opportunity for full-time employment based on business needs and performance.
• Minimal travel (less than 10%) may be required.
• Ability to safely lift up to 50 pounds and perform general physical tasks when needed.

Compensation


Pay Range: $19.00 - $24.00 per hour, based on qualifications and experience. Must be eligible to work in the United States without visa sponsorship.