General Office Clerk III 4P/775

Job Description

Job Description

Position: General Office Clerk III

Location: 6643 Green Drive, Trussville AL 35173

Duration: 2 Years

Client: Alabama Power Company

Job Summary

Alabama Power is seeking a highly organized and detail-oriented General Office Clerk III to provide advanced administrative and clerical support for daily office operations. The ideal candidate will play a key role in ensuring the efficient operation of the office by managing correspondence, maintaining records, coordinating meetings, supporting visitors, and performing a wide range of administrative functions. This position requires excellent organizational,

communication, and computer skills, along with the ability to work independently in a fast-paced environment.

Key Responsibilities

· Provide advanced clerical and administrative support to ensure efficient office operations.

· Manage incoming and outgoing mail, packages, and deliveries while ensuring timely and

· accurate distribution.

· Perform accurate data entry and maintain records, spreadsheets, databases, and other

· business documentation.

· Organize and maintain filing systems, both electronic and paper, including scanning,

· photocopying, and document management.

· Welcome and assist visitors, vendors, and guests while maintaining a professional and

· customer-focused environment.

· Answer and direct incoming telephone calls, respond to inquiries, and route calls to the

· appropriate departments.

· Coordinate calendars, appointments, meetings, and events for management and staff.

· Order, receive, and maintain office supplies while monitoring inventory levels.

· Prepare reports, correspondence, spreadsheets, and presentations as needed.

· Maintain organized workspaces and ensure administrative records remain current and

· accurate.

· Support multiple departments by prioritizing administrative tasks and meeting deadlines.

· Handle confidential information with professionalism and discretion.

· Assist with additional administrative and clerical duties as assigned.

Required Qualifications

· High School Diploma or GED required.

· Associates degree in Business Administration or a related field is preferred.

· 3–5 years of administrative, clerical, office support, or customer service experience.

· Experience in data entry, office coordination, or administrative support.

· Strong computer proficiency with Microsoft Office applications.

Required Skills

· Proficiency in:

· Microsoft Word

· Microsoft Excel

· Microsoft Outlook

· Microsoft PowerPoint

· Strong data entry and database management skills.

· Excellent organizational and time management abilities.

· Strong verbal and written communication skills.

· Professional telephone etiquette and customer service skills.

· Ability to manage multiple priorities in a fast-paced office environment.

· Strong attention to detail and accuracy.

· Ability to maintain confidential information.

· Self-motivated with the ability to work independently.

· Excellent interpersonal skills and ability to collaborate with multiple departments.

· Strong problem-solving and decision-making skills.

· Ability to prioritize work with minimal supervision.

Preferred Qualifications

· Previous experience supporting utility, engineering, construction, or corporate office

· environments.

· Experience coordinating meetings, calendars, and office events.

· Knowledge of document management and electronic filing systems.

· Experience managing office supply inventory and vendor coordination.

· Experience with enterprise databases or business applications.

Work Environment

· Office environment.

· Primarily seated work with frequent computer use.

· Occasional lifting of office supplies and packages.

· Frequent interaction with employees, customers, vendors, and visitors.

Key Competencies

· Administrative Support

· Office Administration

· Data Entry

· Records Management

· Document Control

· Customer Service

· Communication Skills

· Time Management

· Organization Planning

· Multitasking

· Attention to Detail

· Problem Solving

· Professionalism

· Team Collaboration

· Microsoft Office Suite

· Calendar Meeting Coordination

· Inventory Office Supply Management