Administrative Coordinator

ABOUT POET At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty years our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world. BENEFITS & PERKS Competitive bonus opportunities up to SIX bonuses per year (Quarterly Profit Sharing & Value Share). Paid time off and paid holidays: 40 hours of PTO available on Day 1, on top of a biweekly PTO accrual program. Comprehensive benefits package: Individual and family plans for health, dental, and vision insurance, including a generous employer Health Savings Account contribution. Competitive pay, including shift premium pay for qualifying positions. 401K with company match. Paid parental leave. Tuition reimbursement. Attractive relocation assistance and bonus programs for qualifying positions and/or locations. Safety and cold weather gear reimbursements. Discounted home and auto insurance. A multifaceted wellness program encompassing mentally, physically, and spiritually. Family‑first culture. Onsite fitness centers or fitness reimbursements. JOB SUMMARY & RESPONSIBILITIES Our Administrative Coordinators play an integral role at each of our facilities partnering with internal and external stakeholders to achieve the mission at POET. In this position, you will support the grain procurement team through interactions with local grain producers and administration of grain contracts. You will be the liaison between the human resources team and the local team members. You will be responsible for greeting visitors and ensuring they have an exceptional experience. You will have ownership of the mail, workrooms, and office supplies. You will perform inventory cycle counts for spare parts assets to ensure system accuracy. You will serve as part of the qualification team to assist your leaders in reviewing and onboarding service providers to ensure they are compliant with POET qualification requirements. This includes coordinating communication between leaders, vendors, and contractors and may also require collecting documentation to help the team evaluate and mitigate potential risk for each. Schedule: Monday – Friday, day shift. This is an on‑site role located in Alexandria, IN. Support grain contract administration and periodic audits while adhering to regulatory compliance. Build and maintain relationships with local grain producers. Serve as the first point of contact for team member inquiries within the realm of Human Resources. Understand and educate team members on basic benefit inquiries, including facilitating leave of absence requests. Assist with payroll processing on a biweekly basis, maintaining confidentiality and discretion. Help with recruitment, communicating with new hires, facilitating new hire paperwork, and providing a world‑class onboarding experience. Greet visitors courteously (in‑person and on the phone), determine their needs, and direct them as appropriate. Perform inventory counts for spare parts assets to ensure system accuracy. Assist vendors and contractors working to become compliant with POET’s qualification requirements. Coordinate record retention activities with the General Manager to maintain compliance with POET’s Record Retention Policy. Distribute the daily mail and maintain workrooms and inventories of supplies. Coordinate lunches, team celebrations or events, and fundraising campaigns. Share best practices and identify process improvements. Act as a champion for POET in the community. Foster a culture of safe behavior and environmental compliance at all times. Maintain and advance the food safety and quality of POET’s products and processes to deliver a best‑in‑class culture of quality. Support teamwork and apply your skills to a variety of other uses. QUALIFICATIONS & SKILLS High school diploma or equivalent required. Excellent organizational and time‑management skills. Strong communication skills – both written and verbal. Knowledge of the basics of Microsoft Office Suite and the ability to learn new programs. High level of personal integrity. Interpersonal skills – ability to effectively interact with individuals at all levels within and outside the organization. Demonstrated problem‑solving and critical‑thinking skills. Ability to embrace and promote change. Innovative mindset. Dedication to honesty, confidentiality, and ethical behavior in all business matters and assignments. Self‑awareness in the face of uncertainty. Ability to work in a team environment. Eagerness to learn and change the world – you’re never satisfied. PHYSICAL REQUIREMENTS & WORK ENVIRONMENT This role has some physical requirements that our team members will need to be able to perform, such as: Frequently sitting while working on a personal computer. Occasionally walking and climbing stairs. Occasionally wearing personal protective equipment (PPE). GROWTH & DEVELOPMENT OPPORTUNITIES At POET we encourage internal development and growth by allowing team members to carve their own path to success. Leaders support team members with the necessary resources to develop their skills, achieve goals, and create the most value. EQUAL OPPORTUNITY EMPLOYER POET is an Equal Opportunity Employer committed to maintaining a workplace free from discrimination and harassment. Employment decisions are based on qualifications, abilities, merit, and other legitimate business factors, without regard to any legally protected characteristic. This policy applies to all aspects of employment, including recruitment, hiring, compensation, benefits, working conditions, promotion, and termination. #J-18808-Ljbffr