Talent Acquisition Coordinator

Talent Acquisition Coordinator

Joining at a time of transformation, this role is the operational engine behind Talent Acquisition excellence. The Talent Acquisition Coordinator is not simply scheduling interviewsthis role orchestrates the end-to-end candidate experience, ensuring speed, precision, and a level of care that reflects our brand. You will serve as a critical partner to recruiters, hiring leaders, and the VP of Talent Acquisition, enabling decision velocity, elevating candidate experience, and driving consistency across the recruiting lifecycle. This role requires strong ownership, attention to detail, and the ability to operate in a fast-paced, high-volume environment. You will bring structure where there is complexity, anticipate needs before they arise, and continuously improve how we work.

Why This Role Matters

This role is foundational to how Talent Acquisition shows up at Signet. When done well, you will:

• Elevate the candidate experience at scale
• Increase speed and quality of hiring decisions
• Enable recruiters and leaders to focus on high-impact work
• Bring discipline and excellence to how we hire

Core Accountabilities

Candidate Experience & Interview Operations

• Deliver a seamless, high-touch candidate experience from scheduling for Executive Recruitment through background to offer stage
• Manage complex scheduling across time zones, senior leaders, and panel interviews
• Coordinate candidate travel, logistics, and communications with precision and professionalism
• Ensure interviewers are prepared with materials, context, and expectations

Recruiting Process Execution

• Manage the TA Inbox, owning communication and relationships across multiple functions, levels, and geographies
• Manage candidate workflow within Workday (ATS), ensuring accuracy, timeliness, and data integrity
• Move candidates efficiently through the hiring lifecycle, including interviews, feedback, offers, and background checks
• Partner with Talent Acquisition to ensure speed, quality, and consistency across all processes
• Maintain high standards of confidentiality and data accuracy

Executive Support (VP, Talent Acquisition)

• Manage and optimize the calendar of the VP of Talent Acquisition, ensuring alignment to priorities
• Coordinate leadership meetings, interview debriefs, and key talent discussions
• Anticipate scheduling conflicts and proactively solve for efficiency and focus
• Serve as a trusted operational partner in managing time, priorities, and workflows

Cross-Functional Partnership

• Collaborate with Recruiters, HR Business Partners, People Operations, and hiring leaders
• Act as a connector across teams, ensuring alignment and clear communication
• Support recruiting initiatives including hiring events, onboarding coordination, and special projects
• Help troubleshoot system, process, or scheduling challenges in real time

Process Excellence & Reporting

• Track recruiting activity, candidate pipelines, and key metrics
• Support candidate surveys and experience feedback loops
• Identify opportunities to improve workflows, reduce friction, and enhance efficiency
• Contribute to the evolution of recruiting processes and tools

Experience & Successful Profile

• 25 years of experience in recruiting coordination, HR operations, or high-volume scheduling
• Experience working in an Applicant Tracking System (Workday preferred)
• Proven ability to manage high-volume, complex scheduling with multiple stakeholders
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to prioritize, problem-solve, and operate with urgency in a fast-paced environment
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality

Leadership Characteristics

• Owner's mindset: takes accountability for outcomes, not just tasks
• Operational excellence: brings structure, precision, and consistency
• Customer focus: treats candidates and stakeholders with care and urgency
• Continuous improvement: actively seeks better, faster, smarter ways of working
• Team-first approach: enables others to perform at their best