Associate Specialist, Accounts Payable

Req ID: 393054

NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a Associate Specialist, Accounts Payable to join our team in Remote, Wilayah Persekutuan Kuala Lumpur (MY-14), Malaysia (MY).

Summary

The Associate Specialist, Accounts Payable supports the execution of day-to-day accounts payable activities, including invoice processing, payment preparation, and record maintenance. This role focuses on accuracy, timeliness, and adherence to established procedures and internal controls while developing foundational knowledge of accounts payable processes.

The Associate Specialist works under guidance from AP leadership and collaborates with internal stakeholders to support efficient and compliant AP operations.

KEY responsibilities

Accounts Payable Processing Support

• Assist with processing supplier invoices, ensuring proper coding, approvals, and documentation.
• Support preparation of payment runs in accordance with established schedules and controls.
• Maintain accurate AP records, files, and supporting documentation.
• Perform basic data entry and validation in AP systems.

Vendor & Internal Support

• Respond to routine vendor inquiries regarding invoice status and payments under guidance.
• Coordinate with internal teams to follow up on invoice approvals and documentation.
• Support maintenance of vendor master data in line with control requirements.

Month-End Close & Reporting Support

• Assist with AP close activities, including invoice cut-off support and data gathering.
• Support preparation of routine AP schedules and reports.
• Assist in reconciling AP balances and identifying discrepancies for escalation.

Controls, Compliance & Audit Support

• Follow internal controls, approval workflows, and documented AP procedures.
• Support audit activities by preparing routine documentation and responding to information requests.
• Escalate processing errors, discrepancies, or control issues as identified.

Process & Team Support

• Follow standard operating procedures and work instructions.
• Participate in training, process updates, and system enhancements.
• Support continuous improvement initiatives within the AP function.
• Perform other AP-related tasks as assigned.

KNOWLEDGE & ATTRIBUTES

• Basic understanding of accounts payable or finance operations.
• Strong attention to detail and accuracy.
• Willingness to learn and follow established procedures.
• Good organizational and time-management skills.
• Effective communicator and collaborative team member.
• High ethical standards and respect for financial controls.

ACADEMIC QUALIFICATIONS & CERTIFICATIONS

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

REQUIRED EXPERIENCE

• Entry- level experience in accounts payable, finance operations, or a related role.
• Internship or entry-level experience in finance or accounting is a plus.
• Basic proficiency in Excel.
• Exposure to ERP systems (e.g., SAP, Oracle) is an advantage but not required.

PHYSICAL requirements

• Frequently move about inside and outside of data center / facility
• Remain stationary for long periods of time.
• Ascend / Descend a ladder and perform duties atop a raised platform.
• Position self in small spaces.
• Operate computer, peripherals, and other office equipment.
• Perform work during Malaysia business hours and time zones, however may occassionally require to connect with European Team later in the day .

Work conditions & other requirements

• Work onsite at a data center location.
• Exposure to varying temperatures and loud noises.
• Exposure to outdoor weather conditions.
• Travel required ##% of time.
• Perform work from a remote location with stable internet connection (hybrid model, 1 day per week in office). 

About NTT DATA

NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&D.

Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client’s needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in-office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees. NTT DATA recruiters will never ask for payment or banking information and will only use @nttdata.com, @nttdatafed.com and @talent.nttdataservices.com email addresses. If you are requested to provide payment or disclose banking information, please submit a contact us form, 

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