Accounting Technician III

Job Title

This position is open to current Colorado residents only. This recruitment may be used to fill multiple vacancies. This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business needs.

Job Description

Remote Work/Hybrid: In office 2 days a week Wednesday's and Thursday's. Remote 3 days a week. 3814 W. Princeton Circle Denver, CO 80236. Please note: These working arrangements are subject to change.

About this Unit: Office of Administrative Solutions/Division of Financial Services. This unit is responsible for the accurate and timely collection and reporting of hours worked and leave taken by department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act and State Personnel Rules and the accurate and timely payment and reporting of employee's wages, benefits, and deductions in accordance with generally accepted accounting principles, federal, state and department rules and regulations. The unit serves over 3,000 employees in several agencies located throughout the state. This unit provides certain payroll and timekeeping functions for all agencies and facilities in the department including those in the southern and western district. The Department employee total is approximately 5,200 FTE.

About the Position/s: This position ensures accurate and timely payroll and timekeeping for employees in the facilities assigned and performs critical procedures to maintain the operation of the automated timekeeping system (Kronos) in the department as they relate to the Department of Human Services. Components of that pay include various deductions, direct deposit, adjustments to pay and/or hours and interactions with the state benefits system to assure proper health, dental and life insurance coverage. This position is also part of the New Employee Orientation Payroll Presenting Team.

Summary of Duties: Enters all new hires for the facilities assigned in Kronos. Once employees are in the payroll system, create the Kronos people record, enter pre-hire and NEO, enter W-4 and direct deposit information in the payroll system and give the employee folder to the payroll officer. Once notified of termination/resignation/retirement of an employee for the facilities assigned confirms that Kronos is accurate and complete and completes the timekeeping sections of the Terminated Employee Checklist. Prints all pages of Terminated Employee Checklist and signs as Timekeeper and then gives completed Monthly Employee folder to payroll officer to process final payment. Processes the biweekly and/or monthly Kronos closing for assigned facilities' employees. Enters all cost accounting template updates for biweekly and/or monthly employees for the assigned facilities. Enters all FML, STD and Injury Leave for assigned facilities' biweekly and/or monthly employees forecasting leave usage for FML and Injury Leave while coordinating with benefits, employee's supervisor and/or editor. Enters all Kronos information form changes, missed punches and late leave slips for assigned facilities' employees. Assists in all moves of employees from biweekly to monthly or monthly to biweekly. Research problems and questions for employees concerning time worked and leave balances. Provide additional training to supervisors and unit time managers on processes for Kronos.

Ensures proper payment of employees by batching and entering all hours and deductions into the state payroll system for biweekly and/or monthly employees in facilities assigned. Analyze and correct any discrepancies that may occur during input and balance to final edit reports. Analyzes biweekly and/or monthly employee work and leave time to ensure work hours, overtime, shift time and leave taken are recorded timely and accurately. Creates hand drawn checks (CHOPS) for biweekly and/or monthly employees in facilities assigned. Enters direct deposit information and W-4 information for all employees in the assigned facilities. Review, manage and collect suspended health, dental and life insurance premiums from biweekly and/or monthly employees in the facilities assigned. Complete each biweekly and/or monthly payroll reconciliation for the biweekly and/or monthly employees in the facilities assigned, pulling direct deposits as needed to avoid overpayment. Respond to questions from employees, program accountants, supervisors or managers relating to payroll. Distribute information to employees, supervisors, and editors regarding payroll rules, regulations and procedures. Maintain required payroll reports for payroll unit and program accountants.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Option 1 (Minimum Qualifications)

• Three (3) years of relevant experience in accounting, finance or payroll experience or a closely related field.
• This experience must be clearly documented on your application and the supplemental questions must be answered.

Option 2 (Substitutions)

• A combination of related education and/or relevant experience in accounting which included timekeeping administration, payroll processing or closely related equal to three (3) years

Preferred Skills: Good written and oral communication. Solid computer skills to include systems navigation, google products and familiarity with excel. Ability to prioritize work and understand the importance of workflow management.

• Two year Associates degree in accounting, finance or mathematics
• At least 12 months of experience working in payroll
• At least 12 months of experience working in timekeeping system(s)
• At least 12 months of experience working with Microsoft Office, including excel, word and email
• At least 12 months experience working with cycles and deadlines of a high level of importance
• At least 12 months of experience working in a high pressure and busy work environment
• At least 12 months of experience working as a contributing part of a team
• Ability to learn new systems and processes that include many vital details
• Experience in CORE
• Relevant years of State service

Conditions of Employment:

• Standard Background – Name check, TRAILS, CMS and JBITS
• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position.
• Motor Vehicle Check, if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.
• Must possess a valid, non-restricted Colorado Driver's License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state border
• Out-of-State Driver's License holders must obtain a valid, non-restricted Colorado Driver's License within 30 days of employment start date.
• Shift Work – Explain: This position might be required to work shifts
• Travel – As business requires for training or meetings
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must

1. Disclose that information on the application.
2. Explain why the prior termination or resignation should not disqualify you from the current position.
3. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Appeal Rights

• You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.
• You or your representative must sign and submit the official appeal form for review.
• You can find the official appeal form here (Download PDF reader).
• You must be deliver the official appeal form to the State Personnel Board:
• By email (View email address on click.appcast.io), or
• Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or
• Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or
• Faxed View phone number on click.appcast.io) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

Contact the State Personnel Board for assistance:

• At View phone number on click.appcast.io, or
• Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8