Executive Personal Assistant

Job Description

Job Description

A confidential client is seeking a highly organized and proactive Personal Assistant to provide day-to-day support with scheduling, administrative tasks, personal projects, and household coordination. This position requires someone who can anticipate needs, adapt to changing priorities, maintain discretion, and serve as a trusted partner in both routine and complex matters.

What You'll Do

• Manage complex calendars, appointments, and scheduling
• Coordinate personal and business travel arrangements
• Handle errands and day-to-day personal assistance tasks
• Provide administrative support for business and personal matters
• Assist with household management and vendor coordination
• Track projects, deadlines, and priorities across multiple areas of responsibility
• Serve as a trusted right hand to ensure daily operations run smoothly
• Create systems, organization, and efficiency for a busy executive

What Makes Someone Successful in This Role

Success in this position is less about a specific industry background and more about attitude, adaptability, and emotional intelligence.

The ideal candidate will:

• Anticipate needs before being asked
• Read situations well and adjust their approach accordingly
• Remain calm and flexible when priorities change
• Be resourceful, proactive, and highly dependable
• Exercise exceptional discretion and confidentiality
• Enjoy supporting others and taking ownership of getting things done
• Bring organization and structure to a fast-moving environment

About the Executive

The executive is known for being highly intelligent, driven, caring, and generous. She manages multiple businesses and maintains high standards while genuinely valuing the people who support her. She prefers a quiet, focused environment and appreciates individuals who are thoughtful, organized, and able to work independently. The person who succeeds in this role will develop a strong partnership built on trust, reliability, and mutual respect.

Compensation & Benefits

• $65,000-$75,000 annual salary, depending on experience
• Benefits eligible
• Full-time schedule, Monday-Friday
• Opportunity to work directly with a successful entrepreneur and business owner in a trusted partnership role

• At least 3 years of experience in a personal assistant, executive assistant, household management, concierge, or similar support role.
• Proven ability to manage calendars, coordinate meetings, and keep schedules organized in a fast-paced setting.
• Experience booking and adjusting travel arrangements with strong attention to timing, preferences, and logistics.
• Strong interpersonal judgment with the ability to adapt communication style based on the situation and environment.
• Demonstrated discretion and professionalism when handling confidential matters and working closely with an executive.
• Highly organized and self-directed, with the ability to create structure and follow through on competing priorities.
• Comfortable working in a quiet, detail-oriented setting while remaining flexible and responsive to changing needs.