Executive Assistant

Job Description

Job Description

Executive Assistant | San Francisco, CA | Legal Support | Hybrid Schedule

A prestigious global law firm known for its collaborative culture, international reach, and growth-focused mindset is seeking an experienced Executive Assistant to support a senior Finance Partner and broader legal team. This is a high-visibility opportunity within a fast-paced professional services environment supporting sophisticated client work and senior-level stakeholders.

What You’ll Do

• Provide high-level executive support to a senior Finance Partner and additional fee earners
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones
• Coordinate client meetings, conference room logistics, catering, and meeting materials
• Serve as a key point of contact for clients, business partners, and internal teams
• Prepare, edit, proofread, and format legal and business documents with strong attention to presentation and accuracy
• Coordinate domestic and international travel arrangements, itineraries, transportation, and expense management
• Support billing processes, including editing narratives and liaising with revenue teams as needed
• Track engagement letters, compliance documentation, and time-sensitive administrative processes
• Maintain client contacts and assist with business development materials, presentations, pitches, and event coordination
• Provide general administrative support including printing, scanning, and document management
• Support broader team operations and provide backup coverage for colleagues when needed

What We’re Looking For

• 3–5+ years of Executive Assistant experience within a law firm or professional services environment
• Corporate legal support experience strongly preferred
• Bachelor’s degree or equivalent experience preferred
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Excellent written and verbal communication skills with strong client-facing professionalism
• Exceptional organizational skills and meticulous attention to detail
• Ability to prioritize competing deadlines and manage multiple high-level requests simultaneously
• Demonstrated discretion and sound judgment handling confidential information
• Strong interpersonal skills with the ability to build relationships across all levels of an organization
• Self-starter mentality with strong problem-solving skills and proactive follow-through
• Collaborative, adaptable, and comfortable operating in a fast-paced environment

Compensation:

$100K – $125K, depending on experience.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance