Administrative Assistant 5

About This Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. This highly responsible position provides excellent customer service and business support that contributes to the growth and success of the Office of Public Health senior management/executive team and workforce-at-large. The position is the primary support to the Deputy Assistant Secretary and provides information and guidance to individuals who seek internal and external information related to the Center of Community Preparedness and Health Protection. The position demonstrates executive-level, administrative duties in support of the Deputy Assistant Secretary over the Center for Environmental Health. They may also support the Office of the Assistant Secretary, other Deputy Assistant Secretaries, and the Executive Management Team to administer OPH statewide programs.

An ideal candidate should possess the following competencies: Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Managing Projects: The ability to plan, implement, and close out project initiatives by coordinating people, resources, and timelines to achieve defined outcomes. Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit. Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.

Minimum Qualifications

Four years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties And Other Information

Job Duties:

• Serves as the primary liaison to the Office of Public Health Deputy Assistant Secretary for the Center for Environmental Health.
• Answers and screens daily incoming calls related to sensitive and confidential matters and determines appropriate actions to take.
• Communicates and corresponds with bureaus, programs, and offices essential to the functions of the DAS. Communicates with state and national associations and other local, state, and federal entities on behalf of the Deputy Assistant Secretary, Deputy Assistant Secretaries, and Executive Management Team, as assigned.
• Serves as an authorized time administrator for the Center for Environmental Health.
• Serves as an initiator and travel administrator for the Center for Environmental Health
• Purchases supplies and other items needed for the Center for Environmental Health. Prepares purchase orders for services and goods for the Center.
• Serves as the HR Liaison for the Deputy Assistant Secretary, Center for Environmental Health, and Bureau Directors.

Position-Specific Details: Location: Office of Public Health / Bureau of Engineering Services / East Baton Rouge Parish Appointment Type: This position may be filled as a Probationary appointment or Promotional appointment Cost Center: 326210030 Position Number(s): 50669804

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leave Up to six weeks paid parental leave More information can be found at Holidays and Leave State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana ( Louisiana School Employees Retirement System ( among others