Executive Assistant

Job Description

Executive Assistant to Senior Leadership

Industry: Chemical Manufacturing / Chemical Services

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to support senior leadership within a fast-paced chemical organization. This role will serve as a key liaison between internal executives, external partners, and stakeholders, ensuring seamless communication, coordination, and execution of high-level priorities.

The ideal candidate thrives in a dynamic environment, can manage competing priorities, and demonstrates strong business judgment, discretion, and professionalism when interacting with executive leadership and strategic partners.

Key Responsibilities
Executive & Administrative Support

• Provide dedicated support to multiple senior executives, including calendar management, travel coordination, and expense reporting
• Prioritize and manage complex schedules across internal stakeholders and external partners
• Prepare executive-level communications, presentations, and reports

Partner & Stakeholder Coordination

• Act as a primary point of contact for external partners, clients, and vendors
• Coordinate meetings, site visits, and executive briefings with internal teams and external stakeholders
• Maintain strong professional relationships while representing leadership with a high level of credibility

Meeting & Project Management

• Organize and facilitate executive meetings, including agenda creation, materials preparation, and follow-ups
• Track key deliverables, action items, and deadlines across multiple initiatives
• Support cross-functional projects involving operations, sales, compliance, and leadership

Confidential & Strategic Support

• Handle sensitive information with the highest level of discretion
• Assist with strategic initiatives, board-level materials, and executive communications
• Anticipate executive needs and proactively solve problems before they arise

Operational Excellence

• Streamline administrative processes and improve efficiency across leadership workflows
• Manage multiple priorities simultaneously in a fast-paced, deadline-driven environment
• Provide on-site support for executive events, leadership meetings, and partner engagements

Qualifications

• 5+ years of Executive Assistant experience supporting senior leadership (VP+ or C-suite preferred)
• Experience working in a manufacturing, industrial, or chemical environment strongly preferred
• Proven ability to manage multiple executives and external relationships simultaneously
• Exceptional organizational, communication, and time management skills
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
• High level of professionalism, discretion, and attention to detail

Key Attributes

• Ability to operate with urgency and prioritize effectively
• Strong interpersonal skills with both internal leadership and external partners
• Adaptable, resourceful, and solutions-oriented
• Confident communicator capable of interacting with senior executives and clients

Why Join Us

• Opportunity to work closely with senior leadership in a growing chemical organization
• High visibility role with impact across the business
• Collaborative and fast-paced environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.


Job Reference: JN -062026-425049