Recruitment & HR Administrative Assistant

Job Description

Job Description

CW’s Core Values: Mission-Driven, Teamwork Makes Us Stronger, & Everyone Brings Value!

Take a glimpse into why CW might be the right place for you:

Location: New Britain, CT.

Schedule: Monday to Friday .

Shift: 8:00 am to 4:30 pm.

If you’re a detail‑oriented, motivated professional who enjoys balancing recruiting tasks with administrative support, we’d love to have you on our team! CW is seeking a motivated Recruitment & HR Administrative Assistant to join our team.

This role blends recruiting with essential administrative support to keep our HR operations running smoothly:

• Post and maintain job openings across all platforms, including updating or reposting outdated postings to ensure visibility.
• Conduct initial phone screenings to evaluate candidate qualifications and interest.
• Follow up on background checks and ensure timely completion.
• Request consent forms from candidates to authorize outreach to their medical providers.
• Request disability documentation directly from employees or hiring managers.
• Communicate with candidates and employees regarding the status of their disability documentation and provide updates as needed.
• Contact doctors’ offices daily via phone, email, and fax to request disability documentation.
• Prepare and generate weekly reports to identify applicants who are required to submit their disability documentation (DOD), and proactively follow up with those candidates to obtain status updates and ensure timely completion of the documentation process.
• Attend local and national job fairs to assist with recruiting efforts and represent the organization.
• Research upcoming job fairs, maintain the job fair tracker, and share opportunities with the HR team.
• Maintain accurate trackers and records to support HR compliance and operational efficiency.

What You’ll Need to be Successful:

• Minimum of 2 years of experience providing administrative support, preferably within an HR or recruiting capacity.
• Basic understanding of HR processes, recruitment cycles, and compliance requirements.
• Strong organizational skills with attention to detail and accuracy.
• Flexibility to adjust to changing priorities, recruitment needs, and administrative requirements.
• Ability to thrive in a fast‑paced environment by managing multiple priorities,
• Ability to follow instructions and complete tasks independently with minimal oversight.
• Clear and professional verbal and written communication, including phone, email, and fax correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Willingness and ability to travel locally as required.
• Must have a valid Real ID and Driver's License.

Bonus If You Have These Skills:

• Prior experience assisting with candidate sourcing, job postings, and initial screenings.
• Hands-on experience using ATS platforms to disposition candidates, update statuses, and generate reports.
• Familiarity with the AbilityOne Program and its role in providing employment opportunities for individuals with disabilities.
• Familiarity with the Circa Mitratech platform, with the ability to navigate and utilize system functions effectively.
• Ability to prioritize tasks effectively, manage competing demands, and consistently meet established deadlines.
• Consistent ability to complete tasks as directed by a supervisor and ensure timely resolution.
• Detail‑oriented with strong skills in documentation, reporting, and recordkeeping.

Why You'll Love This Job:

• You’ll be a part of a mission-driven team that values your hard work and helps you grow.
• Access to an Employee Wellness Coordinator and robust wellness program that support your health and work-life balance.
• Opportunities for advancement—grow your career with us!

Explore Our Generous Benefits Package:
Employer-Sponsored Benefits Includes:

• Insurance - Medical, Dental, Vision.
• Telemedicine.
• Retirement Plan & Match Options.
• Disability Plans.
• Life Insurance – Accidental Death & Dismemberment and Group Term Life.
• Paid Holidays, Vacation and Sick time.
• Voluntary Benefits Offered Includes:
• Hospital Indemnity, Accident, Critical Illness & Voluntary Life.

Physical & Environmental Demands:

• Office Environment: This position is primarily based in a professional office environment. The incumbent is expected to work full-time on-site, performing duties at a desk and utilizing standard office equipment including computers, telephones, printers, and other technology tools. The environment is climate-controlled with moderate noise levels consistent with office operations.
• Extended Hours: The position may occasionally require work outside of standard business hours, including early mornings, evenings, or weekends, to meet organizational deadlines, participate in meetings, respond to urgent matters, or attend events and conferences.
• Manual Dexterity: Frequent and sustained use of hands and fingers to operate a computer keyboard, mouse, telephone, and other office equipment is required. The role involves repetitive motion and fine motor skills for data entry, document review, and written communication.
• Visual and Hearing Acuity: Must possess sufficient visual acuity to read detailed documents, analyze spreadsheets, review dashboards, and interpret data displayed on computer screens or in printed form. Adequate hearing is necessary to communicate effectively in both individual and group settings, whether in person, by phone, or via virtual platforms such as Zoom or Microsoft Teams.
• Mobility and Physical: The position involves occasional standing, walking, bending, reaching, and lifting or moving items up to 20 pounds, such as program materials, documents, or presentation equipment. Occasional movement between departments, meeting rooms, and partner sites is required.
• Confidentiality and Ethics: The role involves handling sensitive information and requires strict adherence to confidentiality protocols and ethical standards.
• Travel: This role may require travel, including both local and out-of-state trips. Travel may involve attending job fairs, workshops, conferences, conducting site visits, supporting program implementation, or representing the organization at external meetings.
• Reasonable accommodations can be provided.

We welcome all individuals to apply for this position. At CW, we are committed to maintaining a respectful and supportive work environment where all employees are valued for their contributions. All applicants will be given equal consideration for employment based on their experience and qualifications, while ensuring compliance with all applicable laws and regulations regarding discrimination.

Company Overview: CW Group, is a national non-profit organization that has been delivering mission-driven, high-quality services for more than 60 years. We are committed to fostering a supportive and respectful workplace where every employee is valued for their unique contributions. We’re proud to offer a wide range of services, from vocational rehabilitation programs to delivering healthy food options through the Meals on Wheels program. Our dedication to empowering individuals and strengthening communities drives everything we do, and we continue to work toward a brighter, more welcoming future for all.

Pay Transparency Disclaimer: CW Group, Inc. Entities and Affiliates are committed to pay transparency and fairness. Salary ranges provided reflect the expected compensation based on experience, education, skills, qualifications, location, and other relevant job-related factors, and may include additional components such as incentive compensation and benefits. Final compensation will be determined in accordance with applicable laws and business needs (such as contractual obligations).

Copy and paste the link below into your web browser to view the posters pertaining to:

• Notification of Employee Rights Under Federal Labor Laws posters: -rights-federal-contractors
• CW’s Self-Disclosure Form: &route=shorturl
• Please E-mail: View email address on ziprecruiter.com to submit a request for accommodation with the application process.

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