Strategic Partnerships & Licensing Coordinator

Coordinator, Strategic Partnerships and Licensing

New York Road Runners (NYRR) was founded in 1958 when a small group of passionate runners vowed to bring running to the people and has grown from a local running club into the world's premier community running organization. NYRR's vision is to build healthier lives and stronger communities through the transformative power of running.

NYRR's year-round offerings of races, community events, programs, and training resources provide hundreds of thousands of people with the motivation, know-how, and opportunities to start running and keep running for life. NYRR's premier event, the famed TCS New York City Marathon, attracts the world's top professional runners and committed amateurs alike, while also raising millions of dollars annually for charity and driving economic impact for New York City. NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire children in underserved communities in New York City, nationwide, and around the world.

Headquartered in New York City, NYRR is a 501(c)(3) organization.

The Strategic Partnerships & Runner Products Department includes the Business Development and Strategic Partnerships team, the Runner Products and Services team, and the Professional Athlete Group.

The Business Development and Strategic Partnerships team secures and manages mission-aligned partnerships providing revenue, value-in-kind and strategic support for advancing NYRR's mission. The team collaborates across NYRR departments to maximize partnership value and runner engagement through strategic programming. Additionally, the department oversees licensing of NYRR IP rights, including production of co-branded product and apparel.

Reporting to the Head of Strategic Partnerships and Licensing, the Coordinator will support corporate and licensee partner relations, race sponsorship execution, and seasonal department initiatives. The Coordinator will assist in all day-to-day operations of the department including licensing account coordination, executing partner deliverables, budget tracking, credentialing, race entry management and project recapping.

The Coordinator will work collaboratively with other departments in the organization and requires multi-tasking, good and decisive judgment, and a high level of professionalism. Key responsibilities are built upon the intersection of client strategy, NYRR brand strategy, and top-notch client service in a high-paced, fluid environment.

The position requires some work on evenings and weekends, to supervise partner-sponsored programs at the NYRR RUNCenter featuring the New Balance Run Hub, and NYRR races. The ideal candidate is organized, proactive, has experience supporting sponsorships, live events or licensing and can multi-task across a variety of project responsibilities.

Job Responsibilities (primary and secondary duties):

• Support day-to-day partner and licensee relations, managing variety of administrative tasks including: status call scheduling and agendas; drafting of project plans, meeting notes and recaps; and budget tracking
• Represent team on conference calls and in meetings, demonstrating ability to effectively and professionally communicate updates, and ask and answer questions
• Communicate and collaborate effectively with colleagues and cross-functional departments to ensure sponsorship deal points are executed on time
• Attend partner events and sponsored races, supporting execution of partner assets and hospitality, and represent NYRR with partners
• Maintain records of logos, samples, photos, and inventory for licensing projects and support approval management
• Generate post-event recaps (e.g., capture web shots, samples, etc.) in a timely manner
• Process invoices and purchase orders
• Help coordinate internal meetings and events including catering, agendas, meeting materials
• Showcase effective decision-making, critical thinking and proactivity to meet deadlines
• Showcase creativity and innovation in problem solving when issues or opportunities arise
• Manage professional communication with partners and vendors
• Manage race related administrative tasks, including entries, gifting and credentials
• Provide general support to department for seasonal projects throughout the year
• Adapt to feedback and instruction and apply learning to projects

Job Requirements:

• Experience: 1-2 years of work experience in licensing, marketing or sponsorships, such as with an agency, property or brand
• Proven experience in project management (planning, execution, and reporting)

Education & Certifications:

• Two or four-year degree in Marketing, Communications, Business or related field, or two years of related experience preferred

Skills and Attributes:

• Outstanding organizational skills including impeccable attention to detail, time management, and a strong sense of personal accountability
• Ability to work independently, using good judgement, resourcefulness and the ability to sustain productivity under pressure
• High level of competency with Microsoft Office Suite (Word, PowerPoint, Excel) as well as Outlook Project management
• Strong verbal and written communication skills
• Sense of ownership, responsibility, and accountability
• Ability to multitask and prioritize workloads in a fast-paced, challenging environment
• Confidence to ask questions, follow up in a timely fashion, and be proactive in taking initiative
• Exhibit solution-oriented thinking
• Commitment to teamwork and collaboration
• Energetic and positive
• Passion for NYRR mission
• Strong commitment to diversity, equity, and inclusion
• Ability to work occasional weekends or evenings

Other Requirements:

• All staff are required to work the United Airlines NYC Half Marathon, RBC Brooklyn Half Marathon, and the TCS NYC Marathon
• Operate on a hybrid schedule, with two days per week in the NYRR office in NYC
• Ability to work outdoors for long-periods of time (standing and/or sitting)

Physical Requirements:

• Ability to work outdoors in a variety of weather conditions

Salary: $58,500