Legal Assistant

Overview We are an applicant-side Workers' Compensation law firm with a niche focus on representing professional athletes. From recently retired players to those who competed decades ago, we are committed to securing the benefits and future medical care they rightfully deserve. Our firm delivers a client-first experience within a collaborative, supportive work culture. We are currently seeking a highly-organized, personable Legal Assistant to join our team. This role combines three key responsibilities: Client Intake, Medical-Legal Scheduling, and Deposition Coordination. As a primary point of contact for both new and current clients, you will play a vital role in ensuring a seamless, timely, and professional experience. Responsibilities Client Intake: Serve as one of the first points of contact for prospective clients Client Intake: Provide and explain intake documents, assisting clients as needed to ensure forms are completed accurately and thoroughly Client Intake: Review and process intake questionnaires and supporting documents for attorney review Client Intake: Create client case files and enter complete, accurate information into the case management system Client Intake: Maintain ongoing communication with prospective clients and assist with onboarding new clients Client Intake: File Applications for Adjudication of claims with the WCAB and serve all appropriate parties Medical Scheduling: Schedule medical-legal evolutions, including AQME, PQME, PTP, and STP appointments Medical Scheduling: Coordinate with physician offices to confirm availability, send notice of appointments, and provide QME advocacy letters Medical Scheduling: Track and calendar all medical-legal deadlines and appointment timelines Medical Scheduling: Request panel QME lists as needed Medical Scheduling: Monitor med-legal report due dates and assist with follow-up Deposition Coordination & Legal Support: Schedule and confirm depositions with clients, attorneys, and defense counsel Deposition Coordination & Legal Support: Calendar depositions, medical evaluations, hearings, and other critical deadlines Deposition Coordination & Legal Support: Prepare and coordinate deposition preparation materials Deposition Coordination & Legal Support: File legal documents in EAMS (e.g. Applications, COAs, DORs, Liens) Deposition Coordination & Legal Support: Organize and maintain client case files Deposition Coordination & Legal Support: Serve medical-legal reports and other discovery materials to defense counsel Administrative Support: Provide administrative support to attorneys, paralegals, and the firm administrator Confidentiality: Maintain confidentiality and uphold legal privacy Qualifications Experience in California Workers' Compensation (required) Strong written and verbal communication skills Excellent organizational skills with the ability to manage multiple deadlines Comfortable interacting with high-profile clients, including professional athletes Experience with EAMS and WCAB procedures (preferred) Proficiency in Microsoft Office, Dropbox, and case management systems Self-starter with a collaborative and proactive work style Preferred Qualifications: Bachelor's degree or Paralegal Certificate (or equivalent work experience) 1+ years of experience as a Legal Assistant or Legal Secretary in a Workers' Compensation setting Interest in or an appreciation for professional sports and athlete advocacy Benefits 401(k) Bonus based on performance Competitive salary Dental insurance Health insurance Paid time off Training & development Vision insurance Paid vacation and holidays Flexible schedule and hybrid/remote options after training period #J-18808-Ljbffr