Accounts Payable/Receivable Specialist

JOB SUMMARY The Accounts Payable/Receivable Specialist will perform accounts payable and accounts receivable administration and possible assigned accounting functions according to generally accepted accounting principles, recommendations of the auditor, and Arden Shore policies. Starting hourly rate of $25-$29 per hour (depending on experience), approximately 20 hours per week to start. KEY RESULT AREAS Financial acumen and accuracy, accounts payable and accounts receivable administration, billing, light collections, compliance and reporting, account reconciliations, and internal controls. ESSENTIAL DUTIES AND RESPONSIBILITIES Accounts Payable (AP) Duties: Process vendor invoices by verifying transaction details and entering data into QuickBooks. Prepare and execute payments to vendors, scheduling disbursements according to company policies and vendor terms. Reconcile vendor statements and resolve discrepancies or disputes. Maintain accurate financial records, assist with audits, and ensure compliance with internal controls and tax regulations. Communicate with vendors to address payment inquiries and maintain positive relationships. Receive, verify, and code invoices; ensure accuracy of information and proper approvals for Accounts Payable transactions in line with agency budget. Prepare and process payments to vendors (checks, electronic transfers, and other methods) while confirming eligibility for payment. Review, authenticate, track and pay employee reimbursements including mileage. Track and manage accounts payable and receivable, maintaining timely and accurate records. Spearhead annual 1099 process. Accounts Receivable (AR) Duties: Generate and distribute accurate customer invoices, ensuring billing details are correct. Apply incoming payments to the correct accounts and manage collections for overdue balances. Monitor customer accounts for timely payments and follow up on past‑due invoices. Reconcile accounts receivable ledgers to ensure all payments are properly applied. Collaborate with program directors and others internally and externally to resolve billing or payment discrepancies. Identify, document, and follow up with DCFS agency contacts regarding delinquent accounts. General Responsibilities: Perform monthly reconciliations of AP and AR subsidiary ledgers to the general ledger. Prepare financial reports and assist with month‑end and year‑end closing procedures. Continuously seek process improvements to increase efficiency and accuracy. Maintain financial security by following internal accounting controls and backing up financial data. Compile agency billing with substantial attention to detail, send invoices to clients, manage and track accounts receivable (AR). Reconcile AR accounts with statements and general ledger; identify and resolve discrepancies with special attention to Foster Care, Intact and Behavioral Health billing. Ensure compliance with company financial policies, DCFS requirements, and applicable regulatory standards. Post bi‑weekly payroll journal entries by department and assigned allocations. Post transactions to petty cash and reconcile account monthly. Calculate and post monthly employee benefits costs by department. Assist with audits and documentation of AP/AR procedures. Perform related tasks as assigned. EDUCATION Associate degree in accounting preferred, or equivalent years of discipline and experience. EXPERIENCE Prior experience in accounts payable and accounts receivable, general accounting principles, and regulatory compliance. LICENSES & CERTIFICATIONS Accounting degree or certificate preferred but not required. Pay differential available for bilingual (English/Spanish) language skills. PHYSICAL DEMANDS Ability to sit at a desk and remain in a stationary position for extended periods (e.g., during client sessions or documentation). Ability to move about the office or community environment, including ascending/descending stairs when necessary. Ability to operate a computer and standard office equipment to complete documentation and communication. Ability to communicate effectively in person, over the phone, and in writing. Ability to occasionally lift to 20 pounds, such as carrying files, laptops, or materials for community presentations. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS AND SKILLS Excellent organizational and time management skills. Strong analytical skills, attention to detail, and effective communication abilities. Ability to work collaboratively in a team environment and manage multiple tasks efficiently. Strong mathematical aptitude and attention to detail. Must be reliable and punctual. Ability to maintain confidentiality and exercise discretion with sensitive information. Highly attention to detail and accuracy in financial records and reporting. Intermediate proficiency in QuickBooks Online preferred. Intermediate proficiency in Microsoft Excel is essential to this position. Familiarity with BILL.com is a plus. Ability to function independently and coordinate with back office and program staff. Ability to work with agency employees collaboratively. Prior non‑profit and grant experience is a plus. Familiarity with DCFS and/or Medicaid billing practices is a definite plus. Bilingual (English/Spanish) is a plus. ADDITIONAL CONSIDERATIONS Opportunities for cross‑training and career advancement for the right individual. #J-18808-Ljbffr