Accounts Payable & Receivable Specialist

About Proficient Auto Logistics

Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies and has since acquired two additional operating companies. As a combined entity, we operate one of the largest auto transportation fleets in North America with over 1200 trucks, 55 terminal locations and 800 employees, a majority of whom are drivers.

We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).


Job Summary

The Accounts Receivable and Payable (AR/AP) Specialist is responsible for the timely and accurate processing of invoices, payments and collections, while contributing to strong cash flow and maintaining healthy vendor and customer relationships. The AR/AP Specialist will also perform general bookkeeping duties such as reconciling accounts, recording bank transactions, and generating journal entries.

Essential Duties and Responsibilities

Accounts Receivable:

• Process and review customer invoicing, ensuring accuracy and timely delivery
• Record customer payments, including checks, credit cards, and electronic transfers
• Perform daily cash management duties, including recording bank deposits, updating and distribution of cash receipts, and posting of cash
• Monitor outstanding invoices, contact customers with overdue accounts, and pursue collection of payments

Accounts Payable:

• Process and review vendor invoices, ensuring accuracy, appropriate coding, documentation and approval per the company's chart of authority
• Ensure timely vendor payments within established payment terms

Other Duties:

• Reconcile AR/AP ledgers with the general ledger to ensure accuracy and identify discrepancies, prepare journal entries as needed
• Address vendor/customer inquiries regarding billing, payments, and account status
• Assist with reporting and compliance activities

Requirements

• High School Diploma or GED; Associate's Degree in Accounting, Finance, Business or related field preferred
• 2 + years of accounts payable, accounts receivable, or billing experience
• Transportation or logistics industry experience preferred
• Knowledge of general accounting practices for accounts receivable and cash management
• Proficient in Microsoft Outlook, Excel and Word, as well as accounting software and ERP/TMS systems (Acumatica and Magnus preferred)
• Highly organized, detail oriented, and proactive
• Excellent written and verbal communication skills

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.