Administrative Assistant 3

Job Description

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for a highly experienced Administrative Assistant to fill a contract position in downtown Birmingham, Alabama. Only local candidates will be considered.


JOB DESCRIPTION and REQUIREMENTS

• Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency.
• Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
• Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.
• Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
• Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
• Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
• Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies.
• Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
• Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Only local candidates will be considered.
• Some driving, other than regular commute, will be required.

This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650
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Job Requirements

organization, leadership, calendar management, scheduling, time management, meetings, conferences, events, logistics, agendas, attention to detail, documents, correspondence, presentations, research, analysis, decision-making, planning, confidentiality, budget management, expense tracking, compliance, point of contact, communication, interpersonal