Administrative Assistant 3 (IT) 4P/436

Administrative Assistant 3 (IT)

Location: Birmingham, AL Client: Alabama Power Contract: 3 Years

Position Overview

We are seeking an experienced and highly organized Administrative Assistant with 5–10 years of professional experience providing administrative and office support to multiple professionals, including managers, directors, and partners.

The ideal candidate will possess strong communication, organizational, and multitasking skills, with the ability to thrive in a fast-paced, dynamic environment. This position requires a proactive mindset, attention to detail, and the ability to manage competing priorities efficiently.

Key Responsibilities

• Perform a wide range of administrative and office support activities for managers and senior leadership.
• Manage complex calendars, coordinate meetings, travel arrangements, and handle scheduling changes efficiently.
• Field and direct telephone calls, greet and assist visitors, and handle incoming and outgoing correspondence.
• Support daily office operations, including filing, scanning, copying, ordering meals, and maintaining records.
• Utilize Microsoft Word, Excel, PowerPoint, and Outlook, as well as other relevant software for document creation and data management.
• Read, analyze, proofread, and format various business documents, emails, reports, and presentations.
• Prioritize and organize workload to meet deadlines in a fast-paced and rapidly changing environment.
• Provide professional communication and coordination between internal teams, clients, and vendors.
• Exercise sound judgment, discretion, and confidentiality when handling sensitive information.
• Assist with special projects and provide general office support as needed.

Qualifications

• 5–10 years of administrative or executive support experience in a corporate or professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office technology.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• High attention to detail, accuracy, and follow-through.
• Demonstrated ability to anticipate needs, take initiative, and solve problems proactively.
• Professional demeanor, discretion, and strong interpersonal skills.
• Ability to meet deadlines and manage shifting priorities in a dynamic work environment.

Ideal Candidate

• Self-motivated and dependable with a strong sense of urgency.
• Demonstrates initiative and adaptability in supporting multiple leaders.
• Excels under pressure while maintaining a positive, professional attitude.