Executive Assistant/Project Coordinator

Job Description

As the Executive Assistant/Project Coordinator at this consulting firm, you will play a pivotal role in supporting a dynamic, fast-paced team. In this role, you’ll provide essential administrative assistance while also contributing to key projects. Your responsibilities will include managing complex calendars, coordinating domestic travel, coordinating essential meetings and events, and fostering relationships with clients. The ideal candidate has experience working with clients and supporting the C-suite. If you are intellectually curious, thrive under pressure, and bring a strong sense of urgency to your work, we’d love to hear from you!

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Key Responsibilities:

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• Maintain and organize a high-demand calendar, coordinate travel logistics, and serve as a liaison for the executive.
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• Create and edit PowerPoint presentations and research relevant talking points for meetings.
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• Build and maintain strong client relationships by responding promptly and effectively to their needs.
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• Draft, edit, and finalize documents, meeting materials, spreadsheets, and other written materials with meticulous attention to detail.
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• Assist the executive with ad hoc assignments and projects as needed.
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Why You’ll Love Working Here:

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• Employee appreciation is a priority, with regular gifts and celebrations.
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• Very generous retirement package including 401k matching and profit sharing.
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• Eligible for paid overtime and competitive employee performance bonus.
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• A fast-paced work environment with a collaborative, team-oriented culture.
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• Hybrid work schedule: two mandated days in-office.
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What We’re Looking For:

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• Degreed and experienced. You have a minimum of 5 – 7 years’ experience working in an Executive Assistant role, Legal Executive Assistant or similar administrative position with client exposure.
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• Diligent. You produce high-quality work in a fast-paced environment while maintaining exceptional attention to detail.
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• Inquisitive. You are naturally curious and love learning the ins and outs of business.
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• Poised. You remain calm under pressure, managing multiple priorities and tight deadlines with grace.
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• Master of prioritization. You excel at prioritizing and managing your time strategically, adapting to shifting demands with ease.
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The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

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Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.