Administrative Assistant, Enrollment Management

Type: 12 month, Non-Exempt

CHURCH FARM SCHOOL

1001 E. Lincoln Highway Exton, PA 19341 Apply by email: View email address on click.appcast.io Why choose Church Farm School for your next career opportunity? When you join our team, you will work with colleagues who are enthusiastic about our mission – preparing dynamic young men to become tomorrow’s changemakers through a transformative education rooted in curiosity, leadership development, engaged citizenship and the pursuit of excellence alongside one’s brothers. Church Farm School is an independent boarding and day school for boys in grades 9-12 in the Episcopal tradition founded in 1918 and located in Exton, PA. Additional information can be found at Church Farm School offers a competitive salary and benefits package including medical insurance, dental insurance, life insurance, time off including school breaks, 403(b) plan, as well as meals during the school year. Our beautiful 150-acre campus in Chester County, PA, affords our community the opportunity to access the Chester Valley Trail as well as utilize our onsite workout facilities. Church Farm School welcomes and celebrates diversity and is committed to creating an inclusive environment for all employees. Position Overview The Administrative Assistant supports the Director Enrollment Management and the admissions office as a whole in a timely and professional manner. To be successful in this role, the selected candidate will be proactive, meet deadlines, communicate effectively, and have an eye for detail. The Administrative Assistant is able to identify and address the administrative needs of the Director and to perform administrative tasks to ensure the admissions office’s workflow runs smoothly. Position Specifics Greets all individuals entering the building and the admissions suite respectfully and professionally; monitors visitor access and ensures admissions visitors have proper escorts while on campus. Answers phone calls and email correspondence in a pleasant, professional, and informed manner; provides information to the callers, screening/forwarding calls to the appropriate individuals. Manages calendars, including the scheduling of meetings, appointments and events. Coordinates admissions-related events including but not limited to the tour guide meet & greet, open houses, new parent receptions, revisits, and more. Facilitates internal communication in coordination with the Marketing and Communications department (e.g., distributing materials, scheduling events, creating flyers, etc.) Provides Finalsite/Blackbaud support, including processing of daily inquiries/applications, entering database changes and monitoring VC spam and bounce email list. Uploads all supplemental materials for student applications (i.e., recommendations, test scores, transcripts, etc.) Handles all F-1 student visas and paperwork for incoming, current, and outgoing students. Manages “Griffey” mascot program including scheduling, cleaning, and storage. Monitors admissions email inbox (View email address on click.appcast.io), serving as first point of contact with prospective families. Assists with logistics related to the student ambassador program. Provides admissions department support including but not limited to: managing team lunches, monitoring daily coffee setup, submitting maintenance requests, ordering office furniture, processing office mailings, stocking office snack areas, and maintaining a tidy and professional space at the front desk and first floor reception area at all times. Orders and maintains inventory of CFS-branded swag items coordinated with Marketing/Communications department. Creates regular reports, updates databases, and maintains departmental files. Attends weekly admissions department meetings, participating in those meetings and taking notes. Provides backup in other departments which may include answering phones, checking in of visitors and vendors, and assisting with various duties. Additional duties as assigned. Qualifications The successful candidate will have the following: Bachelor’s degree required; experience in independent school admission or enrollment management preferred. 2+ years of related administrative, admissions, enrollment, or customer service experience. Valid driver’s license. Ability to obtain all required background clearances. Knowledge, Skills, and Abilities Warm, welcoming, and personable approach with the ability to engage effectively with students and families from diverse backgrounds. Strong attention to detail and ability to handle confidential information with discretion and professionalism. Sound judgment and problem‑solving skills, with the ability to work independently and implement solutions. Growth mindset and commitment to continuous learning. Excellent written and verbal communication skills. Genuine interest in learning about and representing the school’s programs, people, and culture. Strong interpersonal and collaborative skills; ability to work effectively in a fast‑paced, team‑oriented office. Ability to manage multiple priorities, meet deadlines, and organize workload efficiently. Proficiency with Google Workspace, Microsoft Office, Zoom, Teams are required; enrollment/database systems such as Blackbaud and Finalsite preferred. Able to work during traditional school hours as well as some evenings and weekends. Physical Requirements Ability to work at a computer for extended periods. Ability to move throughout a multi‑building campus and off‑site recruitment venues. Ability to lift up to 20 pounds occasionally. Ability to see, hear, and speak clearly to interact with individuals and groups. Church Farm School is an Equal Opportunity/Affirmative Action Employer. Church Farm School welcomes and celebrates diversity, and we are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr Paisboa